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Because Webster University does not have a centralized conference office or event planning staff, individuals or groups interested in holding an event on campus must contact specific departments for access to and information about event facilities and services.

STEP 1 - CHOOSING A FACILITY

Webster University has several classrooms, auditoriums, and multi-purpose rooms available for use by internal and external groups. Contact the following individuals or departments to request event space:

University Center

Location Seating Capacity To Reserve, Call:
Commons information fairs, booths and after-hours events Jennifer Violett, 314-968-7105
Conference Room 18; conference table
format only		 Jennifer Violett, 314-968-7105
Grant Gymnasium Bleachers - 800
Theatre Style - 800-1200		 Jennifer Violett, 314-968-7105
Presentation Room 15-45 Jennifer Violett, 314-968-7105
Quad (outdoors)
This space is under rennovation and won't be available until 2003.		 300 + Jennifer Violett, 314-968-7105
Sunnen Lounge 50-150 Jennifer Violett, 314-968-7105

Priest Center

Location Seating Capacity To Reserve, Call:
Room 104 (Vienna Room) 25 Veronica Borawski, 314-961-7448

Music Building

Location Seating Capacity To Reserve, Call:
Recital Hall 70 Jean Huber, 314-961-2660 ext. 7032

Sverdrup Business & Technology Complex

Location Seating Capacity To Reserve, Call:
Room 101 77 Veronica Borawski, 314-961-7448
Room 123 71 Veronica Borawski, 314-961-7448
Lantern Lounge 20 Veronica Borawski, 314-961-7448
Emerson Lounge 50 Veronica Borawski, 314-961-7448

Webster Hall

Location Seating Capacity To Reserve, Call:
Stage III Auditorium 50 Byron Grant, 314-968-6929
Maria Hall Cafeteria 150-200 Janet Baker, 314-968-6902
Moore Auditorium 250 Jennifer Andonoff 314-961-2660 x7505

Summer Housing Facilities

Limited, short-term summer housing for approved groups is available on a first come, first served basis. Contact the Residential Life office at 314-246-4663 for more information.

Northwest Plaza Campus

Contact Mary Kunde at 314-968-5955 for facilities information.

Downtown Campus

Contact Dr. Elizabeth Russell at 314-968-5966 for facilities information.

Community Music School of Webster University

Contact Carl Dettlebach at 314-968-5939 for more information.


STEP 2 - CONFIRM YOUR EVENT

When space has been reserved with the appropriate office, notify Marianne Kirk, Marketing/Communications Office, 314-968-7463 so your event can be included in the St. Louis Campus Calendar of Events. Or click here for a Master Calendar Activity Notice Form.


STEP 3 - EVENT SERVICES

Make arrangements for any of the following needs appropriate for your event with the office or individuals indicated. You will be charged for any of the following:

Additional Services Requested Contact Phone
Audio-visual equipment /services

Note: Some classrooms and the University Center have A/V equipment. Contact Jennifer Violett, 314-968-7105, for details.

 organizer's choice
Food/beverage

Organizers of events are encouraged to use the University’s food service unless Sodexho is unable to meet their needs.

Note: All alcoholic beverages must be dispensed by a licensed caterer. See Policy Statements for details.

 Janet Baker,
Sodexho Catering		 314-968-6902
Rental of tables, chairs, dishes, glassware, etc. organizer's choice
Flowers/decorations organizer's choice
Photographer organizer’s choice
Placement of location and parking signs Debbie West,
Public Safety		 314-961-2660, ext. 8021

STEP 4 - ADDITIONAL EVENT SERVICES

If the event will require any additional services or time for the items listed below, contact the individual indicated to make special arrangements. You will be charged for any services beyond those normally provided.

Additional Services Requested Contact Phone
Additional or special requests for housekeeping Facilities Operations 314-968-6904
Additional trash removal Facilities Operations 314-968-6904
Maintenance department personnel Facilities Operations 314-968-6904
Special electrical needs Facilities Operations 314-968-6904
Special parking requests Public Safety 314-968-7430
Additional security Public Safety 314-968-7430
Handicap Accessibilitty Public Safety 314-968-7430
Building personnel for extended hours or special staffing needs (University Center only) Jennifer Violett 314-968-7105

Find out about facilities and usage fees