Academic Advising | Webster University

Academic Advising

Welcome to Webster! Upon acceptance to most university graduate programs, students should schedule an appointment with their academic advisor to discuss academic plans and to get registered. Students are encouraged to maintain consistent contact with their academic advisor throughout their academic career, though you maintain responsibility for keeping apprised of current graduation requirements for your chosen program.

Academic advisors meet with students in person or virtually. To schedule an appointment, call (314) 968-6972 or (800) 982-3847. Advisors are available Monday-Friday, typically between 8:30am-4:30pm. If because of a time difference, you need an early morning or evening appointment, let us know and we will try to accommodate your request.

Add/Drop/Withdraw and Refunds

Registration usually opens in March for the Summer term, April for the Fall terms, and October for the Spring terms. Pending availability of the course, students can typically add a course until the first course meeting. Students can drop a course with 100% refund through the Friday of week 2. Weeks 3-6 are the withdrawal period. Students will receive a 50% refund if withdrawn by the Friday of week 3, and a 25% refund if withdrawn by the Friday of week 4. There are no refunds awarded starting week 5 of the term. Withdraw requests must be processed by the Friday of week 6. *Some states may have a modified refund schedule for on-campus students.

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Degree Planning/Graduation Planning

During your first advising appointment, your advisor will provide you with your Degree Plan. Please use this reference tool in conjunction with your Degree Audit in Connections to monitor your progress. Most graduate programs are 36+ credits. Depending on how many terms a student pursues per year will dictate time to graduation. Students are encouraged to consider their anticipated graduation date upon entry into their program. For example, a student in a 36+ hour program, going part-time, should plan on the program taking between 2.5 and 3 years. Proper course sequencing and meeting course prerequisites is an important factor in maintaining progression through the chosen program.

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Please contact an academic advisor about what courses can count as an elective or course substitution, as available options may differ depending on the academic program. Students enrolled in programs in the Walker School of Business & Technology (WSBT) may choose electives from other WSBT graduate programs, or from any MBA area of emphasis.

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Part Time/Full Time

    • 3 credits per 8 or 9 week term is part-time.
    • 6 credits per 8 or 9 week term is full-time.

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Petition to Graduate

All students must complete a petition to graduate. Students enrolling in their final course should fill out the petition at the time of enrollment. Students can find a link to the petition here.

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Program Prerequisite Waiver Option

Some programs require prerequisite courses. Students interested in the MBA, MS in Finance, or MS in Environmental Management programs may have the prerequisite course(s) waived if they meet the following conditions:

  • BUSN 5000 Business can be waived for students with an undergraduate degree in business from an ACBSP, AACSB, or IACBE accredited business school. Prerequisite required for MBA.
  • BUSN 5600 Accounting Theory and Practice can be waived only if a student has completed a Financial Accounting course with a grade of B- or higher within five years of starting Webster courses. Prerequisite required for MBA and MS Finance.
  • BUSN 5620 Current Economic Analysis can be waived only if a student has completed both a Macroeconomics as well as a Microeconomics course, both with grades of B- or higher and both within five years of starting Webster courses. Prerequisite required for MBA and MS Finance.
  • BUSN 5760 Applied Business Statistics is waived only if students have significant academic experience in statistical methods. Prerequisite required for MS Finance and MS in Environmental Management. Course cannot be waived if required as a core course for a degree (such as the MBA).

You may need to request transcripts from all schools previously attended so the advisor will be able to verify grades and completion dates of the relevant courses. It can be difficult to get official transcripts quickly, so for waivers only, unofficial copies may be emailed to or faxed to an advisor at your local campus or to 314-968-7166 if you are a St. Louis area student. (Processing transfer of credit requires an official transcript.)

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Test-Out Options for Program Prerequisite Course

If you are near a Webster University location, proctored waiver exams are available for BUSN 5600 and BUSN 5620. Students in the St. Louis area should call the Academic Resource Center when they are ready to take the exam(s). A score of 70 is needed for waiver approval.

You may, instead, take the following CLEP (College Level Examination Program) or DANTES tests on your own, and have the scores sent to your Webster campus. Students in the St. Louis area can send their scores to: Julie Altmann, Academic Advising Center, Webster University, 568 Garden Avenue, St. Louis, MO 63119-3248.

CLEP Exam –Financial Accounting. Score of 50 waives BUSN 5600. CLEP Exams--Principles of Macroeconomics & Principles of Microeconomics: Scores of 50 on both tests waive BUSN 5620.

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As a graduate student, you can register online after you complete your first term at Webster. Fully admitted students in good academic standing may register for a maximum of two courses (6 credits) per 9-week term.

To register for classes:

  1. Use the degree plan provided in your initial academic advising session, or review your degree requirements in the Graduate Studies Catalog. After you begin your initial term, you can access your online degree plan, called your degree audit, at Registration & Services Online.
  2. Use the online course schedule to view available courses.
  3. Ensure that you have no active holds on your student account.
  4. Register online via Connections.

If your acceptance letter indicates that you are accepted under special status, please remember that you are limited to one course per term until you complete the first four core courses in your program. If you need help registering, contact your primary campus (or the Academic Advising Center if you live in the St. Louis metro area).

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Requisite Courses

Most graduate programs have a 5000-level introduction course (requisite course) that must be completed before students can enroll in other required courses in their degree program. If students have a significant undergraduate academic background in the same area as their graduate major, they may speak to an academic advisor about requesting a requisite course waiver. If the requisite course is waived, the student must take an elective course in its place. Requisite course waivers do not reduce the number of total credits hours required for the degree.

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Returning to Graduate School

Students who are returning after a break in enrollment should set up an appointment to speak to their advisor. Students returning from a break in enrollment of more than 1 academic year will enroll under the current catalog requirements. If your program has changed since your previous enrollment, you can review current requirements in the Graduate Catalog.

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Sequential Status/Pursuing another Master’s Degree

Students who are returning to Webster for a subsequent master’s degree, should set up an appointment to speak to their advisor.

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Term Information

Webster University offers 5 terms per year, 8 or 9 weeks, depending on the course; Fall 1, Fall 2, Spring 1, Spring 2, and Summer. Most courses meet 1 night per week for about 4 hours, and are 3 credit hours. Part-time students typically take 1 course per term, or 3 credits. Full-time students typically take 2 courses per term, or 6 credits.

9 Week Term, At A Glance

Week 1: Start of term. Online classes open the Friday prior to the start of the term. Students can add a course through the first course meeting.

Week 2: Drop period and 100% refund period ends Friday of week 2. 

Week 3: Withdraw period. 50% refund ends Friday of week 3.

Week 4: Withdraw period. 25% refund ends Friday of week 4.

Week 5: Withdraw period. 0% refund.

Week 6: Withdraw period ends Friday of week 6. 0% refund.

Week 7: Late withdraw period. Work with academic advisor if extenuating circumstances. 0% refund.

Week 8: Late withdraw period. Work with academic advisor if extenuating circumstances. 0% refund. 

Week 9: End of term.

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Transfer Credit

Coursework from other regionally accredited academic institutions, professional military education and/or corporate training classes may be eligible for transfer into your graduate degree program.

Graduate Transfer Credit
If you have completed graduate courses with grades of B- or better from other regionally accredited academic institutions, or have completed professional military education and/or corporate training classes, the course work may be eligible for transfer into your graduate degree program, up to a specified maximum, depending on your Webster program. The courses must be relevant to your graduate degree with Webster University and may not have applied as credit toward another degree. Up to nine (9) semester hours may be transferred to an MBA or MS program, and up to twelve (12) semester hours may be transferred to an MA program.

Military Transfer Credit
Approval of military and corporate credit is usually based on the American Council on Education (ACE) recommendations. Webster also offers credit for many Government /Military Cooperative Degree Programs independent of the ACE recommendations. For information about those programs, visit Webster's Cooperative Degree Programs page.

Request Transfer Credit
You must apply for admission or already be accepted to a graduate program in order for us to evaluate transcripts for transfer credit.

To find out if your transfer credits may apply to your Webster degree, contact an advisor at your local Webster campus. If you are not close to a Webster campus, contact the Academic Advising Center or the advisor who assisted you during your initial advising session. Please provide the course numbers, course titles, number of credits and where completed. If you are asking for transferred courses to be accepted in place of a course required for the degree, we will need the course description and syllabus for the course(s) in question. Unofficial transcripts sent as attachments to an appropriate advisor are useful when requesting a preliminary transfer credit evaluation.

All transfer credit evaluations are estimates until official transcripts are received to the appropriate campus. Students working with the home campus should have official transcripts for academic courses, or official documentation for military or corporate classes, sent to: Julie Altmann, Academic Advising Center, Webster University, 568 Garden Avenue, St. Louis, MO 63119-3248.

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Work/Life/School Balance

Finding the balance between graduate school, personal life, and professional life means setting priorities. To be successful in graduate school, it is recommended that a student dedicate at least 12-16 hours outside of class per week toward reading, projects, writing, and other course expectations. For students working full time while in graduate school, taking only one class per term is recommended. Setting yourself up with a strong support network while you are pursuing your graduate studies can be key toward your continued progress and ultimate degree attainment. Your academic advisor is one person in your support network who is available for guidance and assistance.

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