Financial Responsibility and Payment Options
Tuition and fees are due and payable in full no later than two weeks prior to the first day of classes each semester. Per-credit-hour charges for off-campus programs are based on program designation rather than student classifications. Students who have completed bachelor’s degrees and who are seeking teacher certification will pay per-credit-hour tuition rates.
Every attempt is made to help the student secure financing to meet personal needs. The payment options offered include:
- Financial aid
- Direct billing to a third party (i.e., employer)
- Tuition assistance paid by a government agency, e.g. military
- Employer reimbursement
- Deferred payment plan
- Payment in full
The first five options require the submission of appropriate documentation. The deferred payment plan and employer reimbursement options require a deferred payment fee to be paid at the time of registration. The University reserves the right to refuse deferred payment privileges to any student whose account is overdue or has been overdue in the past.
Electronic check payments may be made on-line through Connections. Webster University accepts MasterCard, Discover, Visa, or American Express payments online with a 2.75% convenience fee. Cashiers also accept cash, money orders, and personal checks payable to Webster University.
Students are financially responsible for all courses not officially dropped by the deadline. Webster University reserves the right to withhold transcripts and diplomas, and refuse enrollment for future terms, if any tuition or other fees or charges owed to the University are not paid when due. In the event an account is referred to an agency or attorney for collection, a 33-1/3% fee will be added to the account, and the student promises to pay, in addition to all amounts otherwise due to Webster University, the costs and expenses of such collection and/or representation, including, without limitation, reasonable attorneys’ fees and expenses (whether or not litigation is commenced), to the extent permitted by applicable law.
Each time you register for class, you must select one or more of the following payment
options, indicating how you will be paying for your tuition.
Billing statements will be emailed each month to all students, and authorized payers, while a balance remains on account, regardless of payment option selected.
Payment in Full - PD
This involves students who are paying their tuition themselves. Payment is due two weeks prior to the start of the term. Depending on when the student registers, he/she may or may not receive an e-statement before payment is due. The payment is still due two weeks prior to the start of the term. If the student is registering during this two-week period, payment must be made at the time of registration.
Monthly Payment Plan - TM
Advanced Education Services offers monthly payment plans for the University. For
a non-refundable $30 enrollment fee, payments can be automatically scheduled over
a term or semester. Apply for an AES payment plan online, or contact AES at 1-800-932-8409.
Advanced Education Services brochures (.pdf files):
- Monthly Payment Plan - For full-time undergraduate students.
- Deferred Tuition Plan - For graduate and part-time undergraduate students.
Financial Aid - FA
This payment option encompasses students who are participating in the Department of
Education Title IV programs. Student’s financial aid is based upon compliance with
the terms and conditions set forth on the student’s financial aid award.
Each student who is taking out loans will receive a packet from his/her lender once the promissory note is signed. Inside the packet there should be a disclosure statement that shows the disbursement amount, the expected date that the loans will be released to the school, and the lender’s contact phone numbers.
If the student drops or withdraws credit hours within the award period, the award may be recalculated and funds may have to be reduced or canceled. Students will need to reapply for loan funds following the break in enrollment. Students are responsible for any balance owed due to a reduction in the financial aid awarded.
Under no circumstance is a prior academic year balance allowed to be carried forward into a new academic year. Prior academic year balances must be paid prior to new registrations.
Financial Aid - FA (Alternative Loans)
Private educational loans are available to eligible students and are provided by outside
financial institutions. As loan processing depends on operations inside and outside
of Webster University, please allow for 6 – 8 weeks processing time. Students may
contact their lender with status inquiries.
If a student is receiving a loan from an outside lender (i.e. Sallie Mae, Wells Fargo, etc.), the loan check will be made co-payable to the student and Webster University. If the student’s account is paid in full, the University may endorse the check and release it directly to the student. If a balance is due on the student account, those checks must be credited to the student account. Students will be contacted by the Business Office in order to obtain the student’s endorsement as required by the Uniform Commercial Code Article 3, Subsection 110, item D.
Once an outside loan arrives at the University, Financial Aid will validate student enrollment and forward the loan check to the Business Office. The Business Office will notify the student with a phone call. If the cashier cannot reach the student, an email notification will be sent to the student’s Webster email address.
If the student is studying at a Webster University campus outside the St. Louis area, the Business Office will overnight the loan check to the campus site to get the necessary student endorsement.
If the student is studying abroad during the semester, arrangements can be made to provide Webster University with Power of Attorney, so the check can be negotiated without the student’s endorsement. These arrangements should be complete prior to the student leaving the country.
Employer Reimbursement - ER
If you are reimbursed for tuition by your employer, select this option. As a courtesy, your payment due date is deferred until 3 weeks after your class ends. Print the Employer Educational Assistance Authorization form (.pdf file). Payment is due 3 weeks after class ends, whether your employer has completed your reimbursement or not.
This option is limited to employer reimbursement policies with no contingencies such as grade requirements. Transcripts are not released when an unpaid balance exists.
Direct Billing to Employer- DB
If you are employed by a company that requires direct billing of tuition, choose this option. This usually refers to “private” employers (companies). This option should NOT be used for civil service employees (form SF-182) who should be coded as TA, or Vocational Rehabilitation students who should be coded as VR. Submit vouchers, letters of credit, or other authorization forms to the Bursar Office two weeks before your class begins, or at the time of registration.
If employer will not cover 100% of the tuition, the student must pay their portion at the time of registration or have the remaining portion covered by another payment option.
Tuition Assistance - TA
If you are eligible for tuition benefits from the US Military, Civil Service, or the
Federal Government as an employee, choose this option. Typically this involves forms
SF-182, 2171, 1227, etc. Submit forms to the Bursar Office two weeks before the term
begins, or at the time of registration. Because active duty members of the Army register
for classes through the GoArmyEd portal there are no TA forms required. For assistance,
see this helpful checklist.
If Tuition Assistance will not cover 100% of the tuition, the student must pay their portion at the time of registration or have the remaining portion covered by another payment option.
Top-up Program - If you participate in the Top-up Program, also select 'VA' as a secondary payment option. The Top-up portion is due as a VA payment, 3 weeks after your class has ended, whether the Top-up Program has completed your reimbursement or not.
Veterans Affairs Benefits - VA (Other than Post 9/11)
If you are eligible for education benefits such as the Montgomery GI Bill from the
Department of Veterans Affairs select this option. As a courtesy, your payment due
date is deferred until three weeks after the term ends. Payment is due three weeks
after class ends, whether the VA has completed your reimbursement or not.
Certification questions for online and Saint Louis courses should be directed to Webster University’s Registrar’s Office. Questions for extended site courses should be directed to the student’s extended campus.
Veterans Affairs Benefits - VA (Post 9/11)
(Limits may apply)
Students who have been certified for Post 9/11 VA benefits should see their VA payments
posted directly to their student accounts.
The Yellow Ribbon program is a provision of the Post 9/11 Veterans Educational Assistance Act of 2008. This program, effective August 1, 2009 allowed Webster to voluntarily enter into an agreement with the VA to fund tuition expenses, for qualified veterans that exceed the highest public in-state undergraduate tuition rate. Webster University will be listed on the Yellow Ribbon Program website as participating in states where Webster’s tuition rate (grad or undergrad) is higher than this limit.
Webster University will waive 50% of those excess charges, and the VA will pay the remaining 50% difference. Eligible students who have been certified for these benefits should see their VA wire payments and waiver amounts post direct to their student account. Webster will only offer a tuition discount to eligible veterans certified at 100%. Veterans must present a certificate of eligibility to the campus before the enrollment can be processed.
Vocational Rehabilitation - VR
If you are eligible for benefits through a Vocational Rehabilitation program, choose this option. Submit authorization forms to the Bursar Office two weeks before your class begins, or at the time of registration. If benefit will not cover 100% of the tuition, the student must pay their portion at the time of registration or have the remaining portion covered by another payment option.
Tuition Remission - TR
Employees of the University, and their spouse, dependents, or other designee can take advantage of the University's Tuition Remission policy. Read the Tuition Remission Policy. Fill out the Tuition Remission form each semester, and submit completed for the Bursar Office two weeks prior to the term beginning or at time of registration.
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