Cashier Services

Webster University provides the following services to the University community at the Business Office cashier windows:

  • Personal Check Cashing
  • Work-study Paycheck Pickup
  • Parking Permits for Commuter Students
  • Bus Passes
  • Petty Cash Vouchers
  • Departmental and Organizational Deposits

Check Cashing

Webster University provides personal check-cashing privileges to all currently employed faculty, staff and registered students who have a Webster ID, a Jenzabar CX record, and no history of cashing checks returned due to insufficient funds. Students must be registered for the current term or the next immediate term, and meet all other eligibility requirements.

Only the University's Cashiers are authorized to cash personal checks for eligible faculty, staff, and registered students.

The daily personal check cashing limit is a maximum of $50.00. A request to cash a personal check in excess of $50.00 must be approved by the Bursar or the Assistant Bursar responsible for Cashier functions.

The University reserves the right to suspend or terminate a faculty's, staff's, or a student's check cashing privileges for returned checks or for other financial reasons.   In the event that a returned check is the result of a bank error, the individual's check-cashing privilege will be reinstated, when the Assistant Bursar in charge of the Cashiering function receives a letter from the bank attesting to the bank's error.

When a student or University employee writes three checks that are returned due to insufficient funds, the individual loses their University check cashing privilege. The names of these individuals are communicated by the Collection office to the Office of the Bursar cashiers. The cashiers add this name to their No Check Writing Privilege roster. This No Check Writing Privilege roster is checked when a personal check is presented for cashing.

For students to be eligible to cash personal checks they must:

  • Present a Webster ID where the ID picture matches the individual's visual appearance and their ID # and name in their Jenzabar CX Bursar Inquiry record,
  • Be registered for the current enrollment term or the next immediate enrollment term,
  • Have no history of returned checks as verified by a review of the No Check Writing Privilege roster and,
  • Have the student's name pre-printed on the check along with their full address, phone number, and same name endorsement.

For faculty and staff to be eligible to cash personal checks they must:

  • Present a Webster ID where the ID picture matches the individual's visual appearance and their ID # and name in their Jenzabar CX Bursar Inquiry record,
  • Have no history of returned checks as verified by a review of the No Check Writing Privilege roster and,
  • Have the presenter's name pre-printed on the check along with their full address, phone number, and same name endorsement.

Work-Study Paychecks

Students may have payroll funds automatically deposited into a designated bank account. Direct deposit forms are available in both the Business and payroll offices.

For students who do not sign up for direct deposit, the Payroll department delivers paper work-study checks along with a list of paychecks being submitted to the Business Office the morning of the effective pay day according to Payroll's schedule. Cashiers compare the list of student names to the checks received to confirm receipt of paycheck documents. Any discrepancies are reported to the Payroll office for resolution. The checks are filed alphabetically to facilitate distribution.

Cashiers confirm the student's identity with a photo ID such as a Webster ID card or a driver's license before providing the student their paycheck.

Any paychecks not picked up will remain in the alphabetic file and stored in the safe during closed hours. The student is notified by phone and e-mail when paychecks are not picked up within 30 days of the check's issue. When checks are not picked up within 60 days of issue, the student's Jenzabar CX current address is used to mail the check to the designated student. 

Parking Permits

Parking permits are available for commuter students at the cashier windows during business hours. Resident students, staff, and faculty are required to purchase parking permits directly from Public Safety.

Commuter students are required to fill out a two part parking permit form. One copy is provided to the student and the other copy is forwarded to Public Safety.

Students have the option of paying for the permit at the time of purchase or having the cost charged to their student account. Students are required to sign a Title IV Authorization if the cost of the permit is being charged to the student account.

Bus Passes

UPass, a partnership between Webster University and Metro Transit, offers free public transportation for Webster University students, faculty and staff. Webster University-branded annual "UPass" cards are available to students, faculty and staff at the Bursar's Office with a Webster University photo ID. Current Webster UPasses are good through mid-summer, and new passes will then be available at the beginning of the following academic year.  One UPass can be obtained from the Bursar's Office when a University ID is provided in person.  Replacement bus passes are not available through the UPass program.

Petty Cash Vouchers

Petty cash vouchers may be submitted for cash reimbursement to the cashier windows during business hours. There is a $50 maximum. Vouchers must be approved / signed by a department head with a valid Webster University account number. The individual receiving the cash funds is also required to sign the Petty Cash Voucher that verifies receipt of funds.

Departmental and Organization Deposits

The Business Office accepts and deposits all University funds.

A Webster university Cash Receipt form is completed by the depositing department that identifies the account to credit with supporting detail of each deposit item.

All deposited checks must be restrictively endorsed for deposit only.

Checks are deposited on a daily basis through the U.S. Bank OED system. Scanned images of paper checks are maintained, and the paper check is destroyed.