For Employers | Webster University

For Employers


The Student Employment Program is designed to help students meet educational expenses through meaningful employment. Working as a student employee helps the student develop a sense of community and belonging. Students who feel part of their university tend to do better scholastically and remain at the university to degree completion.

The Student Employment Office provides resources for both on-campus and off-campus employers.


On-Campus Employers

The Student Employment Supervisor Manual will help you navigate the policies and procedures associated with Webster University's Student Employment Program.

Please submit all paperwork to the Student Employment Department Associate for processing.


Off-Campus Employers

Student Employment is not accepting new Community Service Federal Work-Study agreements for the 2016-2017 academic year.

Student Employment provides opportunities for students to use their Federal Work-Study award with off-campus employers. The majority of opportunities available are with local non-profit organizations, who also partake in community service activities.

Federal Criteria for Site Approval - Community services are defined as services that are identified by an institution of higher education through formal or informal consultation with local nonprofit, governmental, and community-based organizations, as designed to improve the quality of life for community residents, particularly low-income individuals, or to solve particular problems related to their needs. These services include:

  • such fields as health care, child care, literacy training, education (including tutorial services), welfare, social services, transportation, housing and neighborhood improvement, public safety, crime prevention and control, recreation, rural development, and community improvement;
  • work in service opportunities or youth corps as defined in Section 101 of the National and Community Services Act of 1990, and services in the agencies, institutions and activities designated in Section 124(a) of that act;
  • support services to students with disabilities (including students with disabilities who are enrolled at the school — this is the only statutory exception to the requirement that community service be open and accessible to the community); and
  • activities in which a Federal Work-Study student serves as a mentor for such purposes as tutoring, supporting educational and recreational activities, and counseling, including career counseling.

Hiring a Student Employee

Community service sites must be approved by the Student Employment Coordinator before they can hire Webster University student employees.

Required Paperwork - The required paperwork must be submitted to Student Employment before the student employee begins working. Your student employee CANNOT be added to the MyWebster system (and therefore, cannot be paid) until all paperwork is received and processed. Paperwork processing can take up to 3 business days. Once their information is entered in the system, an email from the Student Employment Department Associate will be generated to the student (and the supervisor CC’d) with instructions on how to register for the MyWebster portal (ADP).

Community Service Student Employment Authorization Form - When a student employee is hired at a community service site for the first time, the student and their employer will need to fill out the Community Service Student Employment Authorization Form.

Federal Form I-9 – The Federal I-9 Form is the official Employment Eligibility Verification document. This form must be completed in person with the Supervisor or Student Employment.

Who Needs to Complete it:

  • All new, first-time employees
  • Students who have not worked for the University in the past 12 months

Students needing to complete the Federal I-9 Form must provide official documents proving identity and employment authorization. A complete list of acceptable documentation is located on page 9 of the Federal I-9 Form

Community Service Timecard – The Community Service Timecard must be completed and signed by the student employee and supervisor every pay period. Please reference the Student Employment Payroll Schedule. Timecards are due, with signatures, by 10:00 am the Monday after the pay period ends. Please be aware that there are early deadlines around holiday breaks. Timecards that are received after the Monday deadline will delay student employee pay. Please email timecards to the Student Employment Department Associate. The Student Employment Coordinator will pick up original timecards at a future date.