Student Handbook

Welcome to Webster University at Great Lakes Naval Base Our staff and faculty want to make your Webster experience as hassle free as possible.

This handbook is intended to provide you with information specific to the Great Lakes Naval Base, and also give you some extra information not found in the University catalog.

Please remember that we are here to help you. If you have questions, please let us know.

General Information

The University office is located in Building 617, Room 201, at 2221 MacDonough Street, Great Lakes, IL 60088.

Office Hours

Monday - Thursday 9 am– 6 pm

Friday 9 am–1 pm

Staff

David Ramey
Director
dramey@webster.edu

Iishina Turner
Department Assistant
iishinaturner99@webster.edu

Advising

A meeting with an advisor is available by appointment. Please call the Great Lake Naval Base in order to schedule one 847-578-0974.

Classroom & Computer Lab

The Webster classrooms and computer lab are located  in Building 617, Room 201, at 2221 MacDonough Street, Great Lakes, IL 60088.. The computer lab is available during the day and on evenings when it is not in use for a class.

Check with the Webster office on availability.

Library

Webster students have access to their local libraries and may also do research through the Internet using Passports. Passports is the Eden-Webster Library's World Wide site, integrating resources and online databases for students and faculty from any computer with an Internet connection. Service is provided 24 hours a day. A guide to Passports is available through the Webster Office and online at www.webster.edu.

Holidays

Webster observes the following holidays:

New Years Day, Martin Luther-King Day, Memorial Day, Independence Day, Labor Day, Veterans' Day, Thanksgiving Day, Thanksgiving Friday, Christmas Eve, Christmas Day, Christmas Week

Make-up sessions will be held for classes that fall on a holiday.

Program Plan

Each student is given a Program Plan when they start the program. You must follow your plan each semester as there are prerequisites to many courses and the plan is designed taking these into consideration.

If you drop out for a semester, you must see an academic advisor prior to re-entering the program in order to have a new plan prepared.

Should you wish to change your degree or area of concentration/emphasis you must also see an advisor prior to registration.

Undergraduate Transcripts

An official transcript noting conferral of an undergraduate degree must be received in our office during your first semester at Webster. No prerequisite waivers can be done until the transcript is received. A form letter is provided to request the transcript. No transcript stamped "Student Copy" is acceptable. The transcript must show a current issue date. No transcript that was issued several months prior will be accepted. In order for the transcript to be official it must be sent to someone other than the student (i.e., academic institution).

Grades

By clicking onto Webster University's registration and online services page and utilizing your student ID number (located on all official correspondence) and the password assigned to you, you may access your grades for the session just completed, as well as past grades. Hard copies of grades normally sent at the end of each term will be sent only by request. Should you require a hard copy, instructions on how to receive one will be posted on the web.

Grades are not available through the local office.

Grade Appeals

The following is a clarification of the procedure used in reviewing a student's appeal of a grade of C or F (a grade of B may not be appealed, since it reflects satisfactory graduate work and has no punitive connotation).

The purpose of the academic review procedure is to provide channel for the resolution of lack of agreement between student and instructor for a course grade of C or F. It is not the purpose of the procedure to determine the validity of the grading criteria but only whether the criteria have been applied fairly.

Before an appeal can be brought before the Associate Vice President, the student must utilize the following channels in an attempt to resolve the issue:

  1. Discuss the issue with the course instructor.
  2. Discuss the issue with the local director or academic advisor.

The student will present a request, in writing, to the local director in a timely fashion. Accompanying the request will be objective data documenting the claim of unfairness. A copy will be submitted to the Associate Vice President of Graduate Studies. The course instructor will be asked by the director to submit a statement to the Associate Vice President addressing the issue.

After reviewing the statements submitted by the student and the course instructor, the Associate V.P. will determine whether there is sufficient evidence of unfair application of the grading criteria.

The student has the right to bring each separate grade to the Associate V.P. only once.

In order for the right of appeal to be acted on, all pertinent course materials will be retained by the student and faculty member(s) until the appeal has been resolved.

Tuition Payments

Webster University offers students several options to pay tuition:

  • Employer Reimbursement (Must provide a letter from employer stating the agreement to pay for the course and then must be paid three weeks after completion of the course)
  • Financial Aid (Student may apply for a Government Guaranteed Student Loan)
  • Direct Billing to Employer (Authorization to bill needed)
  • Tuition Assistance Military (Students share due two weeks before class begins)
  • Veterans Benefits (Must pay 3 weeks after class is over)
  • Vocational Rehabilitation
  • Webster Deferred Tuition Plan (tuition will be split into 2 payments + a $25 enrollment fee)
  • Tuition paid by student (Must be paid in full two weeks before class begins)

Financial Aid

There is very little in the way of financial aid at the graduate level. However, you may qualify for a Federally Funded Loan. Contact our office for assistance and information.

Grants or Scholarships may be available through various organizations. However, it is your responsibility to research these. Check the reference section at your local library and ask for the "College Blue Book," or research the information provided on the Internet.

There are no Grants or Scholarships available through the University.

Make-up Exams

Arrangements can be made through the Webster office to have exams proctored.

Graduation

Students must complete a Petition to Graduate Form prior to/when registering for their final course. This form must be submitted to the Great Lakes Office. In addition to the form, students must pay the $50 Graduation Candidacy Fee once it appears on their student account. Students will also be given the option to attend the annual St. Louis Ceremony, as well as a local graduation dinner event. Once a student submits a graduation petition, his or her name will be added to our upcoming graduation list and will receive information in the mail regarding each graduation as the time draws near.

Directed Studies

Directed Studies are not a regular part of the curriculum. They are only given under extenuating circumstances (i.e., transfer, hospitalization). Official documentation must be provided.

All directed studies must be arranged through the Webster Office.

Internships

In some areas of concentration, such as management and business administration, students not currently employed may be able to make arrangements to obtain an internship in a business or industry. This would be particularly attractive to foreign students who are in the United States on a student visa and cannot work for pay. The following guidelines are established to facilitate this process:

  1. Internships are permitted only in a student's chosen area of concentration.
  2. Internships are not permitted in a place of business where a student is regularly employed.
  3. Students will complete an internship proposal which specified;
       a. place of business offering the internship
       b. identification of supervisor
       c. job description and/or job assignment with detail of responsibilities
       d. length of internship
       e. hours per seek to be spent in internship
    A student will be expected to work at least twenty (20) hours per week for at least eight weeks for the three (3) credit hours.
  4. The proposal must be submitted at least 6 weeks prior to the semester you expect to register.

As part of the course requirements, students will be expected to:

  1. Keep a daily record of activities and submit a weekly summary to the designated Webster University mentor.
  2. Present a paper that:
    a. evaluates the internship experience and assesses the value of that experience for their professional education.
    b. Discusses some problem or experience encountered in the internship and relates that problem to the literature and class materials of that respective area of concentration.

Internships will carry a 6500 number plus the prefix of the area of concentration.

Registration: Preparation and approvals for an internship should be completed so that the student may register during the official pre-registration period. Allow at least six weeks lead time for approval.

Thesis

The thesis is a significant undertaking for students and instructors alike. Since six credit hours are awarded for a thesis, great care should be taken to guarantee that the end product warrants these credits.

Students should undertake a thesis in a core area only after completion of the respective area of concentration.

Thesis may not be substituted for a core course with the exception of the 6000 integrated studies course. In such cases, the thesis may substitute for the integrated studies course and one elective course, or for two separate integrated studies courses provided the subject of the thesis is applicable to both areas.

NOTE: For those doing a double area, the transcript will record the thesis with one of the areas of concentration designated - not two areas. This will be determined by the Thesis Mentor and Thesis Reader and Senior Director.

A student should contact his/her respective extended campus director to obtain the Thesis Declaration of Intent Form. A student who has earned a C or F in any graduate course taken at Webster University is ineligible to do a thesis. A student must declare his/her intent to do a thesis after advancement to candidacy and before completing 24 semester hours in his/her program.

The Thesis Declaration of Intent Form must be approved by two instructors from the area of concentration/emphasis in which the thesis is done and who have taught the student. They will verify: (A) that the student is capable of doing thesis work, and (B) that the thesis topic is appropriate for the area of concentration/emphasis.

On the Thesis Declaration of Intent Form, the student will suggest a thesis committee to extended campus director. The committee will consist of a Thesis Mentor and a Thesis Reader. The director must approve the committee before the Thesis Declaration of Intent Form is sent to the Academic Dean of the University or his/her designee.

If suggested thesis topic and thesis committee are approved, the student develops the thesis proposal in conjunction with the thesis committee. The Thesis Proposal Form, signed by both members of the thesis committee, is forwarded to the Academic V.P. of the University or his/her designee.

When the thesis is completed, both the Thesis Mentor and Thesis Reader must agree on the grade for the thesis. The grade has to be A, B, or C. If these two cannot agree on the grade, the Academic Dean of the University or his/her designee will assign a third faculty person to recommend the grade in consultation with the Thesis Mentor and Thesis Reader.

The student should furnish an abstract of the thesis and two copies of the finished manuscript (typed and documented), one for the site's records and one for the Webster Library. These should be presented in acceptable literary style and composition. It is suggested that the student refer to Kate L. Turabian, A Manual for Writers of Term Papers, Theses and Dissertations, University of Chicago Press,

A student who has registered for a thesis/project should expect to complete and submit the thesis/project on sooner than nine (9) weeks and no later than eighteen (18) weeks after registration. The faculty supervisor will assign an incomplete (I) grade at the end of the first session, thus allowing an additional nine (9) weeks for completion.

The thesis project should reflect a thorough study of the chosen topic.

The Academic V.P. required at least six weeks to review the Thesis Proposal Form before registration can take place. Students may register for Thesis at regular registration times only.

Contact Us


Webster University - Great Lakes Naval Base

Bldg. 617, Room 201
2221 MacDonough Street
Great Lakes, IL 60088
Phone: 847-578-0974
Fax: 847-578-1358
greatlakes@webster.edu