Reservation Requests | Webster University

Reservation Requests

Meeting room reservations may be made by completing the Reservation Request Form and submitting it to the Office of Housing and Residential Life. This office is located in West Hall (240 Edgar Road, St. Louis, MO 63119). Email is, phone is (314) 246-4663, and fax is (314) 246-4664.

Two rooms are available to reserve within Housing and Residential Life. These spaces include the West Hall Multipurpose Room (MPR) and the West Hall Classroom (CLR). The WVA Clubhouse can be reserved on a very limited basis by Resident Assistant staff and the Residential Housing Association (RHA) - for questions regarinding WVA Reservations you must contact Anna Dickherber directly.

Please see below for a description of these spaces.

Reservation Requirements:

The West Hall Multipurpose Room (MPR) and West Hall Classroom (CLR) may be reserved by Webster University departments and student groups for meetings, programs, and other university business. In addition, current Webster Village Apartments residents may reserve the WVA Clubhouse. Priority reservations are extended to Housing and Residential Life staff programs (RAs), Housing and Residential Life sponsored organizations (RHA & NRHH), and academic classes. 

There is no fee to reserve these spaces if you fall into the above mentioned categories. However, if the rules and regulations of using the space are not followed, charges will be placed on the department/student group/student account by the Office of Housing and Residential Life.

If a Webster University student, staff, or faculty member wishes to request a space without having a sponsoring department/group, he/she must pay a deposit and rental fee to use the space. In addition, individuals that are not affiliated with the university (including camp and conference groups) will be charged these fees.

  • $50 deposit (which will go towards cleaning/damage charges, if applicable, or the room rental fee)
  • $40 per hour to use the space

The CLR cannot be reserved for parties or social events; those kinds of activities should take place in the WVA Clubhouse or the MPR. The CLR should be reserved for general meeting or presentation purposes only. Further, the CLR is used as a classroom space during the academic year and therefore has limited availability.

Reservation requests must be made no later than 2 business days prior to the function and no earlier then 2 weeks before. All regulations stated within the Reservation Request Form must be abided by; violations may result in immediate event termination and fines.

Available Spaces

West Hall Multipurpose Room
The West Hall Multipurpose Room is a multi-purpose space used for meetings, small lectures, luncheons, social events, and other activities. It can be arranged in a wide variety of set-ups, with a maximum capacity of 50. It also has a dry erase marker board, and there is a refrigerator in an adjoining room.


West Hall Classroom
The West Hall Classroom can be used for classes, meetings, and lectures. It can be arranged in the following set-ups: classroom, lecture, u-shape, and open square. It has a maximum capacity of 50. The room has a media stand that includes the following: PC and Mac computers, built-in projector and screen, and DVD/VHS player. It also has a dry erase marker board.


Webster Village Apartments Clubhouse
The Webster Village Apartments Clubhouse can only be reserved by RHA (Residential Housing Association) and Resident Assistant staff. The room contains several couches, armchairs, tables, and chairs, and we do not accept room set-up requests for the space. If you rearrange furniture for your event, you are expected to return it to its original position.  The clubhouse has a maximum capacity of 35.  Please note that we do not accept reservations for the pool area outside the clubhouse--WVA residents are free to come and go as they please within the pool area, whether or not another group is using the clubhouse. The clubhouse has a kitchenette with refrigerator and microwave, flat-screen TV, DVD player, and stereo. WVA residents are welcome to use the Clubhouse as long as it is not reserved by the aforementioned groups.