Room Selection | Webster University

Room Selection

Living on Campus: Fall 2019–Spring 2020

Generally, around 450 students are assigned dates and times to choose their housing for the next academic year during the Room Selection process. Historically and within the past two years, we have operated on a wait list as we have been completely full for on-campus housing. 

Additionally, as housing options on campus are limited, not everyone will receive their first, second, or even third housing preference. For example, if you are a freshman and want to live in a 4-bedroom apartment, it is highly unlikely that you will receive this placement because there are only 24, 4-bedroom units available (however, there are many more 2-bedroom units within the WVA complex). So get ready to consider options such as splitting your 4 person group into 2 groups of 2.

Returning students select their rooms before new students, which means many spaces will be full before new students even begin to apply for housing. While we have plenty of space for our new students, they may not get their first preference, regardless of when they complete the Housing Contract or are assigned a room. New students need to be flexible their first year, but will be able to select their room for the next year when they renew their Housing Contract.The *residency requirement is still in effect for this process.

*All required freshman must participate in this process. Failure to participate in this process will result in the Assignments & Billing Coordinator choosing their assigned space AFTER everyone else has completed the process. If you are required to live on campus and will NOT be returning to Webster University for the 2019-2020 Academic Year, it is your responsibility to notify the Housing & Residential Life Office in writing.

Room Selection:

To select a room, eligible students (those with a 2018-2019 or Spring 2019 Housing Contract) should follow the steps below. If their first choice isn't available, they should still select a different room or one will be assigned to them. Students may search for different rooms that are available; however once a room has been selected it cannot be changed. If a student wants to change their room, they must apply to be on the wait list (information listed below). 

Room Selection Dates/Times:

Tuesday, February 19, 2019 @ 6:00PM CST: Graduate and Senior Students
Wednesday, February 20, 2019 @ 6:00PM CST: Junior and Sophomore Students
Thursday, February 21, 2019 @ 6:00PM CST: Freshman Students 

STEPS:

  • Step 1: Complete the online 2019- 2020 Housing Contract GR, SR, JR, SO, FR via the Housing Portal
  • Step 2: Log into the University Housing Portal on your assigned room selection date/time.
  • Step 3: Click "Room Selection- Housing Renewal" located under the Housing Contract you completed for the next academic year.
  • Step 4: Search for available rooms - you can either click "search" to see all available rooms for which you are eligible or you can search by "Location" and/or "Room Type. Additionally, check mark the mutually requested roommate(s) that you would like to live with. By doing this, you will be able to assign a room for our entire group.
  • Step 5: View rooms with vacancies for which you are eligible. To request an exemption to the Live-On Requirement (for returning freshman who are required), you must submit a Request for Exemption form to the Housing & Residential Life Office 3 weeks prior to your room selection date/time. Requests for Exemptions are not guaranteed
  • Step 6: Out of the list of available rooms, click on a specific room to view room details, including: total spaces, open spaces, gender, gender inclusive, shared bedroom, and shared bathroom.
  • Step 7: Keep searching or select the room. To select the room, click on "Select This Room". If you are signing up with a mutually requested roommate(s), this will assign their space as well. Once you have selected your room, the page will take a minute to load and then there will be a confirmation page showing that your reservation is complete. Room assignments cannot be changed once selected. 

Wait list Information:

If your or your groups preferred housing is not available, you can always sign up to be on the wait list as spots become available at later dates. In order to be placed on the wait list, you must have a 2019-2020 housing assignment. This means that you must select an assignment during the Room Selection process. If you do not select an assignment during the room selection process, you are not eligible to be placed on the wait list. 

Typically we see a lot of movement on the wait list throughout the summer months. If you would like to check your placement on the wait list, please contact the Housing Office at housing@webster.edu

RETURNING STUDENTS
Room selection will be available to students based on completed credit hours to date and class standing. These dates/times will be posted throughout the areas and are emailed to students with a current 2018-2019 Housing Contract. Students must meet the eligibility requirements for the area, building, or room that they select. Current residents who contract but do not select a room will be assigned a room and roommate late in the summer. NOTE: Students who choose a room that has a person in the other space will be able to view contact information (email address only) and can communicate with that person to determine compatibility. Students who choose a room with a double vacancy may be assigned a roommate or reassigned to another room unless they select another room with someone in the other space or a single room.

The online Housing Application - 2019-2020 TR, SO, JR, SR, GR is your Housing Contract.

CANCELLATION
Contract cancellation information is available here.


Frequently Asked Questions

How do I know when my Room Selection date and time is?

  • You will receive an email to your Webster email address in early February notifying you of your Room Selection date and time.

How do I apply for housing for Summer 2019?

  • If you are interested in applying for Summer 2019 housing, you will apply online for summer housing online at the Housing Portal. This application will be become active in early March. The priority consideration summer housing application deadline is April 14, 2019.

What housing is available in the summer?

  • The main housing option for summer housing are spaces in the Webster Village Apartments. There may be limited housing opportunities in Glen Park, Big Bend Apartments and North Hall apartments. 

What are the summer housing rates?

What options are there for gender inclusive housing?

  • We refer to gender inclusive housing as open housing, wherein rooms can be mixed-gendered. Should you wish to have a mixed-gendered room, all residents in your space will need to sign the Gender Inclusive Housing contract, which is available in the Housing Office. Your Community Director will reach out with a deadline for all of your suite-mates to sign after the room selection process. All returner spaces can be eligible to gender inclusive housing based on availability and interest. 

    During the Room Selection process, there will be rooms designated as gender inclusive that you and your group will be able to choose from. 

What happens if the space I want is not available during Room Selection?

  • Don't panic. We advise you to select any available space. Then you can sign up on the Wait list with your preferred space and preferred roommate request.  We typically have some transition over the course of the spring and summer that allows us to work our way through the Wait list to grant such requests. You must select a space during the Room Selection process in order to be placed on the Wait list. If you do not select a space, the Housing & Residential Life Office will select a space for you. 

I have a 4.0 GPA, does this give me a priority appointment?

  • No. The primary factor in our process is class standing. (i.e. Graduate, Senior, Junior, Sophomore, Freshman).  

What if I need to make a change to my Housing Contract?

  • Go to the Housing Office in West Hall during normal office hours (between 8:30AM – 6PM, Monday - Friday and Saturday 9AM - 1PM). We will be happy to assist you. You can also email housing@webster.edu or call 314-246-4663.

How do I cancel my housing contract?

  • If eligible, you must cancel in writing by emailing housing@webster.edu. Please note that when you submit the online Housing Contract, you are submitting a legally binding agreement. If you complete the online Housing Contract and do not select a room during your designated date/time frame, a space will still be selected for you based on your Housing Contract. Contract cancellation information can be found here. If you are eligible, you may cancel your Housing Contract prior to May 1, 2019 without any penalties. After May 1, 2019 cancellation fees apply. 

Can a new University Housing resident be one of my roommates?

If a member of your group or a requested roommate has never lived on campus, you will list their name on your Housing Contract under requested roommate(s). They should list your name on their Housing Contract as their preferred roommate(s) so that your request is mutual. All roommate request must be submitted no later than Monday, February 11, 2019 at 6:00PM. Additionally, your requested roommate must have their deposit on file to be placed with you and/or your group during Room Selection. They will not be able to participate in the Room Selection process, so you will need to assign their room for them. NOTE: Incoming First-Time freshman are not allowed to participate in the Room Selection process. 

What can I do if I miss the deadlines for participating in the Room Selection Process?

  • You Room Selection date and time will be available until the end of the Room Selection process. If you are unable to select a room during this time, please contact the Housing Office so that we may assign a room for you. If you are required to live on campus, we will assign a space to you, and you will need to complete the online Housing Contract.

What do I do if I will be studying abroad at the start of the Fall 2019 semester but want to live on campus when I return?

  • You will need to complete the online Housing Contract via the Housing Portal for the Spring 2020 semester. This contract will be available in October 2019. You should complete the online Intent of Non-Renewal form via the Housing Portal indicating that you will be studying abroad. Housing Assignments for the Spring 2020 semester will be emailed to your Webster email address in early December. As there are many moving parts Spring assignments, we are unable to determine your placements until after the Thanksgiving holiday break. You may contact housing@webster.edu with roommate and area requests (if not listed in your application) but placements will be based on available space.

If I am not returning for the 2019-2020 Academic Year, do I need to complete the Intent of Non-Renewal form?

  • Yes. The Intent of Non-Renewal form is mandatory for those who will not be going through the Room Selection process. Reasons for not returning include, but are not limited to: studying abroad, transferring, withdrawing, graduating in May of 2019, or eligibility to live off campus. 

    Residents not returning must complete this online form via the Housing Portal to be eligible for a refund of their housing deposit to their student account. 

    NOTE: All first-time freshman whose permanent address resides outside 35 miles from campus are required to live on campus for their first 2 years (4 semesters). If you are required to live on campus and one of the above applies to you, you must submit a letter from the Registrar's Office indicating such. All Intent of Non-Renewal and appropriate documentation must be submitted to the Housing Office no later than Monday, February 11, 2019 at 6:00PM CST.

What do I do if I am studying abroad in the Spring 2019 semester but want to live on campus in Fall 2019?

  • You will complete the online Housing Contract via the Housing Portal and participate in the Room Selection process during your designated date and time. All times are Central Standard Time (CST). We understand that being in a different time zone may be frustrating during this process, but this process is now online for ease of access and availability for students.