Moving In and Out Information | Webster University

Moving In and Out Information

Fall 2017 Move-In Information 

Housing Assignments for Fall 2017 will be emailed in two groups; New Students and Returning Students. New student assignments will be sent Late June to Early July. Official Upper-class and returner assignments will be sent by mid-July. If at these times you have not received your housing assignment, or if you have questions related to housing, please contact the Housing and Residential Life Office at 314-246-4663 or housing@webster.edu.

Move-In Dates

Freshmen Residents assigned to West, East 1 or Maria Hall: Thursday, August 24, 2017 - Arrival times designated by floor.  Please visit the Move-in guide to answer many of your questions concerning this process.

New Transfer Residents assigned to East Hall & Webster Village Apartments:  Thursday, August 24, 2017 - Arrival times are between 9 a.m.-3 p.m. Please visit the Move-in guide to answer many of your questions concerning this process.

Returning Residents assigned to Webster Village Apartments Residents: Friday, August 25, 2017. Please visit the Move-in guide to answer many of your questions concerning this process.

Returning Residents assigned to East Hall: Friday, August 25, 2017 - Arrival times are between 9 a.m.-3 p.m. by floor. Please visit the Move-in guide to answer many of your questions concerning this process.

All Residents assigned to Glen Park and Big Bend Apartments: Wednesday, August 23, 2017- Arrival times are between 9 a.m.-3 p.m. Please visit the Move-in guide to answer many of your questions concerning this process.

In extenuating circumstances, a student can request an early move-in by submitting a written request at Early Move In Request Form. Requests will be evaluated, and if approved, notification about the early arrival policy will be sent to the student by August 10, 2017. Request must be submitted by August 3, 2017. Any approved request received after August 3, will result in a $50 late fee. There is an early arrival fee of $25 a day unless waived by Webster University.


                                                                                                                                                                   

Move-Out Information

Moving Out Prior to End of Term or Semester

If you are moving out prior to the end of the term or semester before the end of the academic year, you must complete the Request for Termination form. If your request is granted, you will receive an email from Housing and Residential Life with instructions on picking up your check-out packet and turning in your keys. Please be aware that you are responsible for cleaning your room or apartment prior to move-out. A professional staff member will assess your room after you have moved out for damages or cleaning charges. Additionally, terminating your contract may result in additional termination fees. 

Moving Out at End of Term or Semester

Please be aware that you are responsible for cleaning your room or apartment prior to move-out. A professional staff member will assess your room after you have moved out for damages or cleaning charges. If you are not returning to campus housing, your $150 security deposit will be refunded, minus any charges due to damages or cleaning, within two months. If you do not check-out at your designated checkout time, or if you fail to meet the check-out requirements in any way, you will be assessed a $50 improper checkout charge. Please review the Check-Out Information below for more specifics.


Winter Break Closing - 2017-2018

Move-out Deadlines for Fall 2017

  • Residents in West, East, and Maria Halls: 5:00PM on Friday, December 22, 2017
  • Non-Graduating Residents in the Webster Village, Big Bend, or Glen Park Apartments enrolled for Spring 2018: Open over the Break
  • Non-Graduating Residents in the Webster Village, Big Bend, or Glen Park Apartments leaving at Semester: 5:00PM on Friday, December 22, 2017
  • Graduating Undergraduate/Graduate Residents in the Webster Village, Big Bend, or Glen Park Apartments: 10AM on Saturday, December 23, 2017

Requesting Extensions Past Move-Out Date

If you need an extension past the move-out deadline, go to this Winter Break Extension Form here (Link coming Fall 2017) you will list the reason an extension is needed and the date upon which you are requesting to move out. The request for extension deadline is Wednesday, December 13, 2017. An email will be sent by December 15, 2017, either granting or denying your request. There is a daily fee of $25.00 for staying past the move-out date unless this fee is waived by the Office of Housing and Residential Life for certain circumstances. Submitting a move-out extension request past December 13, 2017, will result in a fine of $50.00, in addition to the daily fee if the request is granted. Exceptions will not be made to accommodate work schedules.

It you are are resident in the residence halls and need housing during winter break, please contact Anna Dickherber, Associate Director of Housing & Residential Life


Spring 2018 Move-In

Housing Assignments for Spring 2018 will be sent out in early December 2017. They will be sent to your Webster and application email addresses. If you have not received your housing assignment, or if you have questions related to housing, please contact the Residential Life Office at 314-246-4663 or housing@webster.edu.

Move-In Dates

All New Residents assigned: Saturday, January 13, 2018 - starting at 9AM. Move-in on Saturday will be at the front desk of each building. Late Saturday evening and Sunday there will be signs with check-in instructions posted and a Desk Attendant will be available to assist you with checking in to your room. New WVA residents please go to the West Hall Housing Office at 240 Edgar Rd. and you will find posted instructions at that location. 

All Returning Residents from Fall 2016: Saturday, January 13, 2018 - starting at 9AM. You do not need to check-in with staff. Welcome Back!

In extenuating circumstances, a student can request an early move-in by submitting a written request at Early Move In Request Form (Link coming Late November, Early December 2017). Requests will be evaluated, and if approved, notification about the early arrival policy will be sent to the student by December 22, 2017. There is an early arrival fee of $25 a day unless waived by Webster University. Please submit your request by December 15, 2017.


Spring 2018 Move-Out

  • Residents in West, East, and Maria Halls: 5:00PM on Friday, May 11, 2018
  • Non-Graduating Undergraduate Residents in the Webster Village, Glen Park, or Big Bend Apartments: 9AM Saturday, May 12, 2018 
  • Undergraduate Graduating Residents in the Webster Village, Glen Park, or Big Bend Apartments: 12:00PM on Sunday, May 13, 2018
  • Graduate Student Residents in the Webster Village, Glen Park, or Big Bend Apartments: 9:00AM on Saturday, May 19, 2018

Requesting Extensions Past Move-Out Date

If you need an extension past the move-out deadline, go to this FORM (Available Spring 2018); here you will list the reason an extension is needed and the date upon which you are requesting to move out. This request must be submitted prior to Friday, April 28, 2018. Not all requests will be granted. You will receive an email by May 4, 2018, informing you if your extension has been granted. There is a daily fee of $25 for staying past the move-out date. All Undergraduate graduating or Graduate student, you MUST complete this form and will not be subject to extension fees. 


Summer Housing

The main housing option for the summer is the Webster Village Apartments. If you would like to live on campus in the summer, please fill out the Summer Housing Application through our website. Bridge housing between the Spring semester and Summer term and between the Summer term and Fall semester is also available. If you are not a student and interested in Summer housing at Webster University, please contact the Housing office at 314-246-4663 or housing@webster.edu.

Bridge Housing:

Bridge 1 housing is the time between the end of the Spring semester until the start of the Summer semester. This option is only available to those who have a spring and summer contract. Bridge 2 housing is the time between the end of the Summer semester to the start of the Fall semester and is only available to those who have a summer and fall contract. Please note that bridge housing is an additional cost to the summer housing rates. 

For summer rate information, please visit the following website: http://www.webster.edu/housing/prospective/rates.


Check-out Information

  • If you are aware of maintenance issues, turn in a work order for your space as soon as possible.  We prefer to receive these work orders before you move out so that maintenance can begin fixing the issues.
  • Arrange for transportation/storage of personal items within 24 hours of your last final.
  • Express Check-Out: To do this option, you will complete an Express Check-Out Packet. You should be completely moved out of your space and ready to turn in your keys when you go to complete the Express Check-Out Packet. These packets will be available in the West Hall Main Housing Office. By selecting this option, you forfeit your right to appeal any damage charges issued by a professional staff member. 
  • RA Check-Out: To do this option, you will sign up for a check-out time with your RA. When your check-out time arrives, your RA will assess your space on the unit condition report, have you complete some paperwork, and accept the keys to your room. Please note that all final damage assessments will be done by a professional staff member. 
  • If you have rented a CABLE BOX, turn it into the Office of Housing and Residential Life. This should include Cable Box, Remote, Power Brick and Cord, S Video Cable and 2 connectors 1 small and 1 large.
  • If you rented a LOFT KIT, make sure all pieces are in your room at move out. This includes 2 End pieces, 1 connector bar, 2 C-Brackets and 4 Pegs. Bags for hardware are available in the Office of Housing and Residential Life.
  • If you had an ethernet cord or cable cord, please return those when you check out. If you do not return an ethernet or cable cord, you will be charged $15 each.
  • If you received a $30 linen pack at move-in (with toiletries, sheets, towel, washcloth, blanket, pillow), you can receive a $10 credit on your student account by returning the linens when you move out.
  • After removing your personal items, you are responsible for cleaning bathrooms, bedroom, furniture, and blinds, in addition to removing all trash to the dumpsters located in the parking lot. The last one leaving the room should close windows and blinds, turn off the lights, and close and lock door. ResHalls, set thermostats at 75 degrees. WVA, turn off heat/AC completely.
  • HAVE A SAFE AND FUN SUMMER!!!

Appeals Process for Room Cleaning/Damage Charges

  • After you have checked out, your room condition will be documented by a Resident Assistant for the community. 
  • The room condition will be reported to the Community Director, who will finalize any and all assessed damages. 
  • Damages will be billed to your student account following your check-out. For check-outs at the end of the spring semester, these will be posted after June 1. 
  • To appeal any damage charges, you need to provide a written statement describing why you should not be responsible for the damages. All appeals must be done in writing via email to housing@webster.edu, faxed to 314-246-4664, or mailed to 240 Edgar Road, St. Louis, MO 63119. 
  • All appeals must be received no later than one month following the date they were posted to your account. For check-outs at the end of the spring semester, the deadline to submit appeals is July 1. 
  • You should receive a decision on your appeal within 20 days. For check-outs at the end of the spring semester, you will receive a decision on your appeal by July 20.


Mid-Year Move-In

If you are moving in mid-year (anytime other than the start of the fall semester in August), you should be receiving an e-mail with your housing assignment, move-in instructions, and other important information. These emails go to your Webster email address, so make sure you are checking it on a regular basis.

If you have not received an email with your housing assignment, or if you have any questions about move-in, please contact the Office of Housing and Residential Life at housing@webster.edu or at 314-246-4663