CONSTITUTION AND BY-LAWS 
OF THE 
WEBSTER UNIVERSITY STUDENT CHAPTER 
SOCIETY FOR HUMAN RESOURCE MANAGEMENT

Adopted March 25, 1996

Amended July 24, 2000

 This organization shall be known as the Webster University Student Chapter of the Society for Human Resource Management, hereinafter referred to as "'the Chapter", and shall be affiliated with the Society for Human Resource Management, hereinafter referred to as ""SHRM." The Executive Board for the chapter will hereinafter be referred to as ""the Board." 

ARTICLE II: OBJECTIVES OF THE CHAPTER

A.      To acquaint students considering a future in human resource management or labor relations with these fields. 

B.      To keep students up-to-date on new developments in the field of human resource management.

C.      To develop a nucleus of professional human resource management administrators for the future. 

D.      To encourage adherence to the Code of Ethics of the Society for Human Resource Management. 

E.       To establish a relationship between practicing human resource management professionals and students for the exchange of information to facilitate progressive ideas in human resource management. 

F.       To promote the use of human resource management internships in the business community. 

ARTICLE III: MEMBERSHIP QUALIFICATIONS

Regular Membership: Any Webster University graduate student, enrolled in at least three credit hours per semester, with an interest in the field of human resource management is qualified for Regular membership. Student members must be in good academic and financial standing with Webster University, based upon currently published university standards. 

ARTICLE IV: APPLICATION FOR MEMBERSHIP

       There shall be no discrimination in individual memberships or chapter affiliations because of race, religion, sex, age or national origin. Applications for membership must be to both the local chapter and national SHRM. National SHRM membership is required of all non-exempt chapter members. All applications for membership must be accompanied by a fee, which includes chapter dues and national SHRM dues for one year. Exempt members will be allowed membership as local members or they may become national members by paying the full SHRM annual dues. Any applicant qualified and accepted by the Executive Board shall become a member upon payment of the membership fees. Memberships are not transferable.

ARTICLE V:  DUES

A.      Chapter yearly dues shall be recommended by the board and approved by the membership.

B.        Yearly SHRM membership dues are established by the nation headquarters and are payable annually.

ARTICLE VI:  THE EXECUTIVE BOARD

A.      The Executive Board shall consist of the duly elected President, Vice President/President-Elect, Treasurer, and Secretary.  A quorum to transact business of the Executive Board shall consist of any three elected officers or any two elected officers and the faculty advisor.

B.        The Executive Board shall direct the daily affairs of the Chapter and make recommendations to the general membership for its consideration.

C.        The president shall serve as Chairperson of the Executive Board.

ARTICLE VII: ELECTION OF OFFICERS AND VOTING

A.      Nomination of Officers:  Nominations for officers shall take place during a general membership meeting held in January for officers to serve during the next 12 months.  The Board shall present a slate of nominees to the general membership in February.  On Election Day, the floor will be opened for nomination from the floor.  The nominee must be present to accept or reject the nomination.  Persons nominated for office must have current regular chapter membership and be in good academic and financial standing with the chapter, the university, and National SHRM.

B.      Voting for Officers:  Elections will be held in February at a regularly scheduled meeting held for that purpose.  Voting shall be conducted separately for each officer.  The President shall be elected first, the Vice President/President-Elect, the Treasurer, and the Secretary, in that order.

C.      Election Voting Standards:  Each officer shall be elected on the basis of simple majority of votes cast by members present at a regularly scheduled meeting where a quorum is present.  In the even of a tie vote, successive balloting shall be conducted until one candidate receives a majority.  The newly elected officers shall formally be installed in their respective positions upon installation in March of each year.

D.      All elected officers shall be installed in March and will faithfully discharge their duties.  In the event that the President is unable to complete his/her term, the Vice President will automatically fill the position of President.  The President shall fill a vacancy in the other positions by appointment.

E.       If, for any reason, an elected officer is not executing his/her duties as described in the Duties of the Officers, impeachment proceedings may be started. In order to remove an officer from office, there must be a motion from the executive board or from the voting membership to the executive board. For removal from office, the motion to remove must be approved by a two-thirds vote of the members present at a regularly scheduled meeting. 

ARTICLE VIII: MEETINGS

A.      There shall be a regular monthly meeting held at a time and place to be announced at least seven days in advance. 

B.      Special meetings may be called be the President, so long as a seven-day advance notice is given to the membership. The President may call regular or emergency meetings of the Executive Board at his or her pleasure. 

C.     A quorum is necessary to transact business. A quorum shall consist of forty percent (40%) of the members on the current membership roster. Such quorum may, by majority vote of the members present, transact any business, which may properly be brought before the meeting. A meeting may be adjourned by majority vote of the members present. 

D.      At all meetings of the members, the President, or if absent, the Vice President, shall preside as chairperson. In the absence of said officers, the chairperson shall be elected by a majority of the members present. 

E.       Every regular member of the Chapter in good standing shall be entitled to one vote on any matter of the chapter's business to be acted upon by vote of the membership. 
 

ARTICLE IX: ROLE AND DUTIES OF THE FACULTY ADVISOR

      The Chapter Faculty Advisor plays a pivotal role in the life of the chapter and provides continuity in operations as student officers graduate from the university.  It should be noted that the faculty advisor has fiduciary responsibilities: The university  holds the faculty advisor accountable and responsible for the proper use of funds, as well as the safe, proper, and legal operation of the chapter advisory role. The Faculty Advisor has a management role, as well as an advisory role, in chapter operations. For those reasons, chapter advisors must attend chapter meetings and play an active role in selecting the chapter's activities. The Faculty Advisor, when accepted as a positive force by chapter members, can have a significant effect on the success of the chapter. Many faculty advisors have many years of experience in advising student groups, and, as such, are a valuable information resource for student chapter members. 

ARTICLE X: DUTIES OF OFFICERS

      The elected officers are responsible for consulting with the Faculty Advisor and keeping the advisor informed of all current activity in their respective areas. The Faculty Advisor shall be given a separate copy of all reports, financial statements, and chapter rosters. Each elected officer is hereby required to thoroughly brief their respective elected successor and deliver all chapter files and data in their possession to their elected successor within thirty days of installation. 

A.      The duties of the President are to: preside at all meetings of the chapter; to appoint all Committees, unless otherwise directed by the Chapter; to present an activity report at the end of each of academic year; and to perform all other services required of the president as senior elected officer. The President will also act as parliamentarian of the Chapter, with assistance from the Faculty Advisor. 

B.      The Vice President/President-Elect shall in the absence of the President, call the meetings to order and officiate. The Vice President/President-Elect shall also: 

1.       Meet with Executive Board and committee chairs to coordinate and plan chapter activities for the coming year. The Executive Board will approve the schedule of meetings for the upcoming academic year. The Vice President/President-Elect will also be responsible for obtaining university approval and reservation for the scheduled meeting room for the upcoming year. 

2.       Tentatively approve all activities brought forth from the committees. 

3.       Assist the program director for the chapter. In that capacity, he/she will help schedule speakers and plan programs for meetings, after consultation with the Executive Board.

4.       Perform such other duties as pertain to this office that may be required. 

C.  The Treasurer will establish and maintain a financial system for the handling and distribution for all chapter funds based on sound financial accounting and reporting procedures. Other responsibilities of the Treasurer shall include: 

1.       Establishing and maintaining a chapter checking account at a local bank. All checks issued must have two signatures. Each check issued must be counter-signed by any two of the following: (a) the President, (b) the Vice President/President-Elect, (c) Treasurer, or (d) Faculty Advisor. (The Faculty Advisor should only sign checks when extremely unusual situations occur.) 

2.       Collecting chapter and national SHRM membership dues from new and current members. 

3.       Maintaining complete files for the members showing dues paid, and current student account balance; insuring necessary National SHRM payments are mailed promptly. 

4.       Maintaining the checkbook with a running account balance, as well as a separate record of income and expenses; maintaining a file of bank deposits, checks, and statements; balancing the checkbook each month. 

5.      Submitting a simple financial report (format to be furnished by the Faculty Advisor) at each regularly scheduled meeting. 

6.         Performing such other duties as pertain to this office that may be required 

D. The Secretary will establish and maintain liaison with National SHRM and the Jacksonville SHRM chapter and insure that the Webster Chapter's files and membership listings are kept current. Other responsibilities of the Secretary shall include: 

1.       Recording, reporting, and maintaining a file of, all minutes of meetings, along with other records of the Chapter. 

2.       Conducting all correspondence for the Chapter.  

3.       Preparing and maintaining a current membership roster which will be distributed to all members

4.      Maintain a "record copy" of the By-Law’s and a record of any changes, which have been made to the By-Law’s of the organization. 

5.       Performing such other related duties as required. 

 ARTICLE XI: ALLOCATION OF CHAPTER FUNDS

No chapter member may spend or commit chapter funds without approval of the Executive Board and/or general membership, as appropriate. The Executive Board may authorize the expenditure of up-to, and including, $100.00 with approval of the membership. Any expenditure or commitment of funds over $100.00 must be approved in advance by the board and general membership. 

ARTICLE XII: TERMINATION OF MEMBERSHIP

A.      Membership in the chapter may be revoked by the Executive Board upon conviction of a civil crime or violation of the student conduct code by any member of the Chapter. 

B.     Students sixty (60) days overdue in payment of dues may be expelled from the Chapter. The President in writing shall notify all members expelled for any reason.