Event Checklist

Download this file (pdf)

EVENT PLANNING STEPS

EVENT

  • Date:
  • Time:

RESERVE the VENUE (Reservation should include set-up and break down time)

Determine your Room Set-Up: Make arrangements for room set-up (examples) with venue director or place Work Order with Facilities Operations

Arrange for Sound or other AV support or Web Stream. Contact Media & Academic Technology Services (MATS) and provide as much information as you have on the "Media Services Event Support Worksheet (pdf).”  Send to MATS@webster.edu. Please be sure to include preferred method of contact for further discussion to clarify your needs. 

CONTACT the CATERER

Sodexo Contact: Lillian Saldana Phone: 314-246-7775 E-Mail: lilliansaldana22@webster.edu 

ARRANGE RENTALS

Company: Weinhardt Party Rentals Phone: 314-822-9000

CREATE EVENT ACTIVITY – “RUN of SHOW”

Sample Run of Show (pdf)

EVENT PLANNING TIPS

  • Check the University Calendar for any competing events and to submit your event.  
  • Check the Religious Calendar for activity and dietary restrictions that may affect your attendees. 
  • Check the Repertory Theater Schedule of events to determine if there will be parking issues, depending on which venue you will be using.
  • Make sure your guests are aware of parking available for the event. 
  • Notify Public Safety about your event. 
  • Define your audience and make sure your event and venue is accessible for all of your guests.
  • Anticipate issues that may arise and create pre-planned solutions.