Media Services Checklist

Media Services Request Form

Contact Media Services 

MEDIA SERVICES STEPS

EVENT

  • Date
  • Start Time
  • End Time
  • Contact Person
  • PhoneCell
  • E-Mail
  • Number of expected attendees
  • Account number for external costs

EVENT TYPE (check all that apply). See Room Layout (pdf) for examples.

  • Conference
  • Lecture
  • Meeting
  • Panel Discussion
  • Reading
  • Reading/Book Signing
  • Reception
  • Symposium
  • Workshop
  • Advisory Board
  • Other - please describe

VENUE

  • Location
  • Room/Location
  • Reserved?
  • Confirmed (Y/N)
  • What is happening in this space 6 hours prior to your event?
  • Immediately after? 

Room Set-Up (check all that apply). See Room Layout (pdf) for examples.

  • Theatre
  • Classroom
  • Classroom with tables
  • Panel Discussion
  • Reading/Book Signing
  • Symposium
  • Outdoors
  • Rain Location?
  • Other - please describe

WHAT WILL HAPPEN

  • Speaker Remarks
  • How many speakers?
  • How many at same time (i.e Panel discussion)?
  • PowerPoint      
  • How many?
  • Video playback
  • How many?      
  • Film Projection
  • How many?
  • Other - please describe

EVENT SCHEDULE OR RUN-OF-SHOW (sample run of show-pdf)

  • Opening Remarks - Media?
  • Other Remarks - Media?
  • Other Remarks - Media? 
  • Other Remarks - Media? 

AUDIO VISUAL REQUIREMENTS

Handheld Microphones:   

  • How many? _____  WIRED or WIRELESS     
  • With Mic Stands?   

Lavaliere Microphones:

  • How many? ____ WIRED or WIRELESS 

Other Needs:

  • PA System (Mixer- Cables - Speaker Stands)
  • Podium, if Needed (ORDER FROM FACILITIES)
  • Projector
  • Projection Screen
  • Stage / Riser
  • Video Screens/ Monitors
  • Laptop for presentation
  • Video Conferencing
  • Video Streaming
  • Video /audio-taping request
  • Permission of speaker/presenter?

WEB STREAM

NOTES