Posting Notices and Solicitation Policies

These policies and procedures apply to Webster University students enrolled at the St. Louis Campus.

Updated: 10/16/2012

The University Center office oversees and monitors the distribution of printed materials and posting of notices on Webster University's home campus. This office reserves the right to remove outdated or unauthorized materials. The distribution and posting of notices is permitted with the following guidelines: The sponsoring organization, department, or individual must be identified on any notices.

The University Center office oversees and monitors the distribution of printed materials and posting of notices on Webster University's home campus. This office reserves the right to remove outdated or unauthorized materials. The distribution and posting of notices is permitted with the following guidelines: The complete listing of on-campus posting locations can also be found at: http://involved.webster.edu in the campus links section.


Posting Notices:

Is permitted on general University bulletin boards. Posting is not permitted on walls, windows, or doors. Sidewalk chalk may only be used on approved exterior sidewalks; this is permitted for on-campus groups only. It may not be used on walls, doors, windows, stairs, fire escapes, curbs, streets, or signs. Only non-permanent sidewalk chalk may be used. No paint, markers, or inks allowed. Chalking is not permitted on sidewalks under roofs or overhangs. No sidewalk chalk is permitted within 72 hours before or after Commencement.

Bulletin Boards

Buildings

Bulletin Boards

Distribution Spots
East Academic Building (EAB) 1 – drop off in SBT office none
Emerson Library 2 to Circulation Desk 1 area – near exit to Cyber Cafe
Garden Park Plaza Garage 1 by elevator – ground floor none
H. Sam Priest House 3 to Office – 2nd floor none
Loretto Hall 1 in breezeway to Webster Hall – 1st floor 1 area – inside doors at Big Bend entry
Maria Hall 2 – hallway near Marletto's – ground floor 1 area – inside Big Bend entry
MCISA (536 Garden Ave.) 1 – Student Lounge none
Pearson House 1 by entrance – 1st floor 1 area – table near entry
Residence Halls (East, West, Maria) 13 – drop off in Housing & Res Life office (West Hall) for distribution and posting none

Sverdrup

1 in stairwell in McDonnell-Douglas Lounge

1 in hallway near Commuter Lounge – 1st floor

1 across from Media Center – 1st floor

2 areas-In Emerson Lounge and McDonnell-Douglas Lounge.

Thompson Music Building

2 near stairwell – 1st  floor

2 – basement

none

University Center

5 to Information Center for posting by staff (in UC and locked boards in Sverdrup) – Upper Level 2 areas (on and off campus) – must be approved at Information Center - Upper Level

Visual Arts Studio

1 – west wing 1 area – on bench near entry

Webster Hall

8 in stairwells

1 outside of loading dock – ground floor

1 across from Business Office – 1st floor

1 in lounge – 3rd floor

1 area – across from Business Office – 1st Floor

1 area – west end of hallway – 2nd floor

WVA Clubhouse

13 – drop off in office for distribution none

 

The locations where sidewalk chalk is permitted are:

  • the sidewalk between Maria and Webster Hall,
  • the sidewalk along the west wall of Maria Hall,
  • the sidewalk around the Quad,
  • the sidewalk along the east wall of the UC Swimming Pool,
  • the sidewalks immediately surrounding the Emerson Library
  • the sidewalks between Pearson and the H. Sam Priest Center,
  • the sidewalks immediately surrounding the Thompson Music Building,
  • the sidewalks around the WVA Clubhouse and the WVA mail kiosk,
  • the sidewalk approaching the west entrance of Garden Park Plaza (from the street to the entrance).
  • the sidewalk surrounding the circle drives at East and West Halls.
  • the concrete sidewalks between the Community Music School and the EAB,
  • the concrete sidewalks between the East Academic Building and the East Quad

Banners:

May be hung in the University Center commons, and the Sverdrup lounges, as approved by the Director of the University Center. This is permitted for on-campus groups only.


Sandwich Boards:

Advertising events may be placed outside the entrances to the University Center, and in the UC Commons with the permission of the Director of the University Center. This is permitted for on-campus groups only.


Table Tents and/or Flyers:

Advertising on tables may take place in the University Center Crossroads Dining area with the permission of the UC Information Center and the tables in Marletto's Marketplace with the permission of the Director of Dining Services. Table advertising is limited to within one week of the advertised event and will be removed immediately following the event. Table advertising is restricted to on-campus groups only, and is only allowed as a 4”x6” flyer to be used in the provided table tents.


Staked signs advertising events may be placed in the ground along the following walkways:

  • the sidewalk between Maria and Webster Hall,
  • the sidewalk along the west wall of Maria Hall,
  • the sidewalk around the Quad,
  • the sidewalk along the east wall of the UC Swimming Pool,
  • the sidewalks between Pearson and the H. Sam Priest Center,
  • the sidewalks immediately surrounding the Thompson Music Building,
  • the sidewalks around the WVA Clubhouse and the WVA mail kiosk,
  • the sidewalks near the Garden Park Plaza.
  • the sidewalk surrounding the circle drives at East and West Halls.
  • the sidewalk surrounding the circle East Quad.

Leaflet distribution

  • Placing leaflets on car windshields is only permitted for on-campus, Webster University-affiliated organizations, when approved.
  • Handing out leaflets to passersby on campus is only permitted for on-campus, Webster University affiliated organizations, when approved by the Director of the University Center.

Events Advertising Alcohol

Promotional literature that advertises events with alcohol must adhere to the guidelines of the alcohol policy. This policy can be found in the Campus Links section of the Student Organization Handbook at http://involved.webster.edu


Outdated Materials:

Should be removed by the sponsoring organization in a timely manner or the materials will be removed by a Webster University staff member. Any posting of notices that are not date-sensitive should be removed within two weeks of the posting or the materials will be removed by a Webster University staff member.


Other Concerns:

  • Use of department specific bulletin boards requires that permission be obtained from the related office.
  • Off-campus groups and individuals may only post on public bulletin boards around campus. The University Center Information Desk maintains a list of the public boards.
  • Promotional literature that advertises events with alcohol must adhere to the guidelines of the alcohol policy.
  • Messages that are threatening, obscene, vulgar and/or libelous are not permitted. No private information about individuals may be shared without their permission.
  • No access for general posting is allowed in Webster University residence halls or student apartments. Any individual or organization wishing to distribute information in these areas must leave materials with the Residential Life Office or the Webster Village Apartments Office. Staff in these areas will distribute the information.
  • Large quantities of information may be stacked in designated distribution areas of the Webster University campus only.
  • Violators of these policies may be subject to payment for the removal of any notices that are not in compliance.
  • No commercial solicitation is permitted on campus except by recognized student organizations or authorized representatives of the University faculty and staff, and they must secure permission from the appropriate building administrator, permission from the Dining Services director may also be required in some circumstances. All outside vendors are prohibited from selling their wares on campus unless special permission is given by the University Center.

Approved by Administrative Council, January 2000, revised April 2012