Student Ambassadors Constitution

Article I

Name: This organization shall be called the Webster University Student Ambassadors.

Article II

Purpose: The Webster University Student Ambassadors serve as the official student representatives for Webster University's President's Office and Office of Alumni and Development Programs. The Student Ambassadors work with collegiate and administrative offices to greet and converse with constituents, government officials, donors, and other dignitaries during University sponsored educational and social events. This organization showcases the quality and diversity of the student body, promotes pride, and communicates understanding of the university. The Student Ambassadors are also tasked with educating the general student body in giving back in time, talent and treasure to the university as students and eventually as alumni.

Article III

Section I: General Membership
The size of the general membership shall be determined by the officers and advisor on an annual basis.

  1. Selection Process
    1. New members shall be solicited during the spring semester of each academic year.
    2. Membership will not be restricted on the basis of disability, ethnicity, gender, national origin, race, religion, sexual orientation or political affiliation.
    3. Individuals who apply will be expected to adhere to the following requirements.
      1. Each applicant must be a full time Webster University undergraduate student in good standing with a 3.3 GPA or a graduate student enrolled in at least 1 class per each Fall and Spring term, in good standing with a minimum of a 3.3 GPA.  For purposes of this constitution, good standing is defined as not being on academic or social probation.
      2. Each applicant must have been a registered Webster University student the previous fall and spring semesters.
    4. Applications, for the next academic year, are to be submitted to the Advisor no later than the last day of Spring 1 classes (Friday before Spring Break.)
    5. Applicants will be asked to participate in a one-on-one interview with members of the selection committee as well as a group interview process with the entire Student Ambassador active membership.
    6. Applicants shall be notified of acceptance or denial in written or electronic form.
  2. Responsibilities of Membership
    1. Meeting attendance shall be required of all members. Exceptions will be made with the approval of the Advisor only.
    2. There shall be a point system for the evaluation of all active members. The officers and advisor will determine the minimum point requirement per semester.
      1. Points will be given for participation in activities and meeting attendance.
      2. Point notification will be posted throughout each semester to make members aware of their current standing.
    3. Those ambassadors who do not accumulate the required amount of points will be subject to possible dismissal from Student Ambassadors at the review of the officers and the advisor.
    4. If a member does not meet the required number of points for any two semesters they may receive a letter terminating their membership.
    5. All members will act in a responsible manner at all times when representing the University.
    6. In the event that alcohol is present at a University event that Student Ambassadors are volunteering, there will be no consumption of alcohol regardless of age.
    7. Serves on one standing committee that includes the Awards Committee, Recruitment Committee and the Philanthropy Committee. The Executive Board and Advisor will place members on committees at the beginning of each academic year.
  3. Term of Membership
    1. Membership shall continue until graduation unless the members chooses to resign or the individual is removed based on the criteria outlines in Section 1. D (removal of members)
    2. If a member chooses to leave the organization, he/she must write a letter of resignation to the officers and advisor.
    3. A temporary leave of absence shall be granted by the officers and advisor for a term of one semester for medical leave or to study abroad.
  4. Removal of Members
    1. Members may be removed for the following reasons:
      1. The member resigns from their position as a Student Ambassador.
      2. The member fails to maintain a 3.3 GPA or is placed on social probation.
      3. The member fails to abide by the above stated responsibilities.
      4. The member fails to accumulate the number of points predetermined by the officers and advisor.
    2. A member shall be dismissed from office when he/she brings discredit to him/herself and/or the Student Ambassadors. Members may be removed from office by the advisor alone.

Section II: Officers
The officers will consist of:

  • President
  • Vice President for Membership
  • Vice president for Philanthropy
  • Secretary
  1. A. Selection Process
    1. Members interested in running for an officer position must:
      1. Submit a written letter of intent to the advisor and current officers.
    2. The officers and advisor will submit a proposed slate of officers to the general membership at the meeting in February or March.
    3. Voting
      1. Simple majority vote from the general membership will determine the winner.
      2. In the event of a tie, there will be another vote taken until one of the candidates receives the majority of the vote.
  2. Responsibilities of the Officers

    President
    • Preside over meetings of the general membership.
    • Preside over officer meetings.
    • Shall act as a liaison to the advisor.
    • Oversees Spring Group Interview Process.
    • Oversees Fall Retreat planning and event.
    • Sets meeting agendas with advisor.
    • Sets training schedule with advisor.
    • Chair of Awards Committee

    Vice President for Membership
    • Oversees recruitment.
    • Oversees planning of Fall Retreat.
    • Oversees Ambassador Mentor Program.
    • Plans four membership events during the year that include the holiday and year-end events.
    • Chair of the Recruitment Committee

    Vice President for Philanthropy
    • Oversees all philanthropic education events
    • Oversees planning of I Heart WU Week and Student Philanthropy Day events with the Advisor
    • Assists in planning of Fall Retreat
    • Team leader for WebsterWorksWorldwide project.
    • Chair of the Philanthropy Committee

    Secretary
    • Maintain records of the general membership and officer meetings.
    • Keep attendance records.
    • Maintain points for members.
    • Assists President with Fall Retreat.
  3. Term of Office
    1. Office tenure shall be for one year, unless an officer resigns from his/her position.
    2. If a position becomes vacant, a new officer will be elected by the officers and advisor.
  4. Removal of Officers
    1. An officer shall be dismissed from office when he/she brings discredit to him/herself and/or the Student Ambassadors. Officers may be removed from office by the advisor alone.

Section III: Advisor

  1. The advisor shall be a full-time member of the Alumni Programs staff.


Article IV

Section I: Standing Committees

A. The standing committees will be Awards, Recruitment and Philanthropy.

1. The Awards Committee will be responsible for writing all award nominations for the organization. This may include, but are not limited to, Council for Advancement and Support of Education Affiliated Student Advancement Programs (CASE ASAP) District Awards and Webster University Student Leader Awards.
2. The Recruitment Committee is tasked with planning all recruitment initiatives and events. This may include, but is not limited to, the Fall and Spring Involvement Fairs and the Spring Recruitment event.
3. The Philanthropy Committee is tasked with planning all philanthropic-based events. This may include, but is not limited to, I Heart WU Week and Student Engagement and Philanthropy Day.

Section II: Ad Hoc Committees

A. Ad Hoc committees may be created as needed by the Officers and the Advisor.

Article V

Section I: General Meetings

  1. Student Ambassadors shall meet monthly during the academic year and any other times deemed necessary by the officers and advisor.
  2. The President shall preside over all meetings. In his/her absence, the Vice President for Membership shall preside.

Section II: Officer Meetings

  1. Officers and the advisor shall meet regularly during the academic year and any other timed deemed necessary by the advisor.
  2. The President shall preside over all meetings. In his/her absence, the Advisor shall preside.

Article VI

Amendments: Amendments to this constitution must be submitted in writing at a regular meeting of the organization. Said amendment(s) will be voted on at the same meeting. In order to adopt the amendment(s), a vote of 2/3 of the membership is necessary.