Program Withdrawal and Extension Policies | Webster University

Program Withdrawal and Extension Policies

Withdrawal Policy
Extension Policy

Withdrawal Policy

Students who decide to withdraw from their study abroad program must notify the Office of Study Abroad in St. Louis immediately. Below are the steps to take to withdraw as well as some important financial considerations.

  • Inform the Office of Study Abroad IN WRITING. as soon as you have made your decision. Please email your study abroad advisor or worldview@webster.edu
  • If you DO NOT inform us in writing of your withdrawal, we will assume that you WILL participate in the program. If you fail to notify the office of your withdrawal, you will be responsible for any funds paid out by the University on your behalf.
  • Students who withdraw from the program after the application deadline forfeit the $165 security deposit. The only exception to this is if a program does not run due to low enrollment. 
  • Students who withdraw late will be responsible for the study abroad fee and may be responsible for housing deposits, fees, and/or unused accommodations reserved on your behalf by Webster University.
  • If a student has already been awarded the Webster World Traveler Program (WWTP) travel award or Webster International Network School (WINS) Travel Award, they are responsible for the cancellation fee for the plane ticket and/or the ticket in its entirety.

Term/Semester students

Term/semester students who withdraw after the following deadlines will be responsible for the study abroad fee and could be responsible for housing deposits, fees, and accommodations reserved on their behalf by Webster University. Students on International Partner or Exchange Programs may also have cancellation fees that are charged by their host institution. Students will adhere to the calendar below regarding the amount of the program cost they are financially responsible to pay based on the date of withdrawal: 

    • Summer
      • After February 28 – Application Deposit and Applicable International Partner cancellation fees
      • After March 25 – Application Deposit, Study Abroad Fee, Housing Cancellation Fees, and Applicable International Partner cancellation fees
      • After Program Start Date – Application Deposit, Study Abroad Fee, Full Cost of Housing, International Partner Program Fees, and tuition based on Webster University tuition refund schedule
    • Fall Semester (Including Fall 1 and Fall 2)
      • After March 31 – Application Deposit and Applicable International Partner cancellation fees
      • After April 25 – Application Deposit, Study Abroad Fee, Housing Cancellation Fees, and Applicable International Partner cancellation fees
      • After Program Start Date –
        • Undergraduate: Application Deposit, Study Abroad Fee, Full Cost of Housing, International Partner Program Fees, and Flat Fee Tuition
        • Graduate: Application Deposit, Study Abroad Fee, Full Cost of Housing, International Partner Program Fees, and tuition based on Webster University tuition refund schedule
    • Spring Semester (Including Spring 1 and Spring 2)
      • After September 30 – Application Deposit and Applicable International Partner cancellation fees
      • After November 25 – Application Deposit, Study Abroad Fee, Housing Cancellation Fees, and Applicable International Partner cancellation fees
      • After Program Start Date –
        • Undergraduate: Application Deposit, Study Abroad Fee, Full Cost of Housing, International Partner Program Fees, and Flat Fee Tuition
        • Graduate: Application Deposit, Study Abroad Fee, Full Cost of Housing, International Partner Program Fees, and tuition based on Webster University tuition refund schedule 

Short-Term Faculty Led Program Students

Short-term faculty-led program students will adhere to the calendar below regarding the amount of the program cost they are financially responsible to pay based on the date of withdrawal:

  • Summer
    • After Program Deadline = Application Deposit
    • 2 weeks or more after deadline = Application Deposit and Study Abroad Fee
    • After April 1= Application Deposit, Study Abroad Fee, Program Fee, and tuition based on Webster University tuition refund schedule
  • Spring 2/Summer Hybrid
    • After Program Deadline = Application Deposit
    • 2 weeks or more after deadline = Application Deposit and Study Abroad Fee
    • After March 1 = Application Deposit, Study Abroad Fee, Program Fee, and tuition based on Webster University tuition refund schedule
  • Fall Break
    • After Program Deadline = Application Deposit
    • 2 weeks or more after deadline = Application Deposit and Study Abroad Fee
    • After May 1 = Application Deposit, Study Abroad Fee, Program Fee, and tuition based on Webster University tuition refund schedule
  • Spring Break
    • After Program Deadline = Application Deposit
    • 2 weeks or more after deadline = Application Deposit and Study Abroad Fee
    • After January 5 = Application Deposit, Study Abroad Fee, Program Fee, and tuition based on Webster University tuition refund schedule

WINS Students

WINS students will adhere to the timeline detailed below regarding the amount of the program cost they are financially responsible to pay based on the date of withdrawal.

  • HOUSING CANCELLATION FEE - Participants may withdraw their request for housing without penalty before March 15 for the Summer term, before June 15 for the Fall semester and before November 15 for the Spring semester. If cancellation occurs after those dates, a fee of $500 will be charged by Webster University to the affiliate for the canceled housing.
  • Withdrawal Policies - Participants who withdraw from the Study Abroad program before the term begins follow the affiliate's withdrawal/refund policies, and without tuition penalty by Webster University. Participants who withdraw from the Study Abroad program after the term begins will follow affiliate's withdrawal/refund policies. Webster University will use the following refund schedule for its direct billing to the affiliate:
    • Drop by Friday of the second week of classes - 100%
    • Withdraw within 2 weeks of the first class meeting - 75%
    • Withdraw within 3 weeks of the first class meeting - 50%
    • Withdraw after 3 weeks of the first class meeting - 0%

Extension Policy

If you decide to extend your study abroad experience, you must contact the Office of Study Abroad in St. Louis before registering for classes for the next semester. Here are the steps to take to extend your study abroad experience:

    • Inform the Office of Study Abroad and the local Student Services Office via email.
    • Extend visa, if applicable.
    • Register for courses for the next semester through the local Academic Advisor.
    • If you've received the travel award and would make any changes to your original itinerary (students are responsible for any change fees), you can contact Amber Oliver at TravelPlex (amber@travelplex.com). This must be done before your original departure date passes.