Passport & Visa
Obtaining a passport
All students must have a valid passport to travel outside the United States. If you have not yet applied for your passport, you must do so immediately. Obtaining a passport can take quite a bit of time and can delay the visa process and flight reservations. U.S. citizens can apply at the nearest local authorized passport acceptance facility (such as a post office) or through Department of State Passport Agency. The U.S. Department of State provides instructions on where and how to obtain a passport. Passports are mailed to the applicant four to six weeks after the application is received, and are valid for ten years.
Your passport must be valid for the full duration of your stay abroad. If your current passport will expire within six months of the end of the program, it must be renewed at this time. Otherwise, it might be difficult to enter the country, you may be unable to apply for any necessary visas, and you may have to briefly surrender the passport while abroad, during which freedom to travel may be restricted. Most students need to have their passports 3-6 months prior to departure in order to apply for student visas.
Obtaining a Student Visa
A visa is official/legal permission to enter a country for a stated purpose and specified period of time and is granted by the government of that country. Requirements and procedures for student visas vary by country.
If you plan to study abroad in a country that requires a student visa, you will be guided through the application process by the OSA staff. While the Office of Study Abroad will assist participants about procedures and requirements, securing a visa is an individual responsibility, and not one that OSA or Webster University can or will assume.
With effect of May 15, 2014 all applicants, applying for a visa to enter Austria, must submit biometric data (ten fingerprints). U.S. passport holders and passport holders from entry visa-exempt countries can submit their application for Visa D after arrival at the Austrian Embassy Bratislava / Slovakia. Staff at Webster Vienna will also help you with visa application process during your on-site orientation. A day trip to Bratislava is organized and mandatory for all Study Abroad students staying in Austria for the entire Spring semester on Wednesday, January 7th and students will be traveling with Ms. Jutta Pedigo, Senior Student Services & Event Coordinator.The cost for a round trip bus ticket to the Austrian Embassy Bratislava is approximately 20 euros. If all visa conditions are fulfilled (including all necessary documents submitted) the Consulate processes the visa application and issues the visa within 1 to 2 working days. Passports will not be returned by mail; students can pick them up in person.
Please note, your first entry point into the Schengen area must be Austria.
This means that all other applicants need to schedule an appointment at the Consulate or Embassy that serves their state and must appear in person. This must be done before departing to Austria. Visa fees and travel fees to secure a student visa in person are the responsibility of the student. Please note that these are regulations imposed by the government of the host country, not Webster University.
Austrian Visa Information
Before U.S. passport holders and passport holders from entry visa-exempt countries depart, they will need to retrieve certain documents ahead of time to take with them to apply for their visa. For your convenience, the Office of Study Abroad has generated instructional materials that will help you with the process of completing the forms required for your visa. Feel free to use the following documents to assist you as you apply for your student visa. Visa fees to secure a student visa are the responsibility of the student.
The following are visa services that may assist you with obtaining your visa for an additional fee. Please note that these services are not endorsed by or affiliated with Webster University.
Please note Webster University is not legally in a position to give any advice on applying for a visa. If you need further information, please direct your inquiries to the Austrian Consulate that serves your region.
Updated Flight Regulations
To obtain the latest information about what can and cannot be brought aboard a plane when traveling internationally, please visit the Transportation Security Administration.