PMO Current Projects
AdAstra Class Room Scheduling
Project Overview:
The purpose of the AdAstra Class Room Scheduling project is to enable University main
campus automated classroom scheduling through a single source (Registrar's office)
to streamline classroom scheduling, reduce staff time needed for classroom scheduling,
reduce/eliminate double booking of rooms and enable more efficient space usage. The
Registrar’s Office, and IT are working closely to modify business processes, data
interfaces and replace currently installed AdAstra product to deliver web based classroom
scheduling solution. Future project phases include use of Astra Schedule for conference/meeting
room space and unified event scheduling.
Datatel Recruiter - Undergraduate
Project Overview:
Ellucian Recruiter (formerly Datatel Recruiter) is a comprehensive contact management,
prospect recruiting and application software which replaces Active Admissions. Recruiter
is a hosted, web-based application used primarily by the Office of Admissions at worldwide
locations. Close integration with Jenzabar CX allows for data to flow between the
two systems for reporting, data management and use by other applications/systems.
New Website-CM
Project Description:
The purpose of the New Website project is to bring the Webster University website,
a strategic communication vehicle, to a more professional looking, easily navigated
and easily maintained website. The Website will be integrated in design and key messages
with all other institutional marketing communications. It will be designed and programmed
to engage the user in a personal, user-friendly, and dynamic manner. It will serve
to continually connect audiences (both internal and external) with the resources and
information they need.
ERP Phase 2 – Process and Data Documentation
Project Description:
ERP (Enterprise Resource Planning) is a multi-phased project to assess and document
the current University ERP implementation and make recommendations for the selection
of a future ERP/SIS (Student Information System). The University’s current ERP system,
CX by Jenzabar, is at or approaching end of life (EOL).
Phase I – Discovery and Assessment - completed in fall 2011
Phase II – Recommendations and Webster Actions - in process
- Process Documentation – Complete
- Data Documentation – scheduled for February completion
- Data Integrity and Cleanup – In planning Phase
- Vendor Partnership Analysis – In planning Phase
Phase III – Vendor Selection and Environment Preparation
Phase IV – ERP System Implementation
Qualtrics Deployment
Project Overview:
Deploy Qualtrics Global Survey tool to Faculty, Students and Staff, with the appropriate
level of survey governance, policy/procedures, communications, training & support
to enable the University to conduct research via surveys, incorporate the use of a
survey tool in curriculum and administration. This implementation is intended to
replace Survey Monkey and other one off departmental and/or individual survey tool
licenses.
Concourse Syllabus Generator (WSBT)
Project Overview:
The Concourse Syllabus Generator and repository international implementation for the
School of Business and Technology met its scheduled January 31st closure date and
has been moved to maintenance and operations.
TK20 - CX<->TK20 IT Integration
Project Overview:
TK20 is a University Wide implementation of the TK20 Assessment Tool which is being
managed by the Office of Institutional Effectiveness. The PMO role in the project
is the delivery of TK20 integration to CX.
Windows 7
Project Overview:
The objective of the Windows 7 project is to upgrade approximately 3500 PC’s which
are currently running Microsoft XP operating system to the Windows 7 operating system.
End of Life (EOL) has been announced for XP as of April 2014 at which time Microsoft
will no longer provide XP support, including security patches posing a security and
support risk for the University. To enable the operating system migration a Windows
7 readiness assessment will be done to identify and resolve Window 7 issues with application,
peripherals and PC’s prior to initiating the migration.
Mobile Device Management
Project Overview:
The objective of the Mobile Device Management (MDM) project is to develop/mature approach
to and automation of management of University owned mobile devices with focus on iPads
and tablets. The spring 2013 addition of the Mobile Computing Class which required
the distribution of University owned iPad’s to students accelerated the need to implement
MDM to enable device management and protection of University data stored on mobile
devices.
LabStats
Project Overview:
Computer Labs are an integral component of the Webster University Curriculum. To
enable the schools, colleges and Academic Affairs to continue to evaluate and plan
for technology integration in curriculum, IT is collecting statistic regarding PC
and application use in the labs which will be analyzed and reviewed with all lab stakeholders
as input to the future direction for current labs and new campuses.