PMO Current Projects
AdAstra Class Room Scheduling
The purpose of the AdAstra Class Room Scheduling project is to enable University main campus automated classroom scheduling through a single source (Registrar's office) to streamline classroom scheduling, reduce staff time needed for classroom scheduling, reduce/eliminate double booking of rooms and enable more efficient space usage. The Registrar’s Office, and IT are working closely to modify business processes, data interfaces and replace currently installed AdAstra product to deliver web based classroom scheduling solution. Future project phases include use of Astra Schedule for conference/meeting room space and unified event scheduling.
Datatel Recruiter - Undergraduate
Ellucian Recruiter (formerly Datatel Recruiter) is a comprehensive contact management, prospect recruiting and application software which replaces Active Admissions. Recruiter is a hosted, web-based application used primarily by the Office of Admissions at worldwide locations. Close integration with Jenzabar CX allows for data to flow between the two systems for reporting, data management and use by other applications/systems.
The purpose of the New Website project is to bring the Webster University website, a strategic communication vehicle, to a more professional looking, easily navigated and easily maintained website. The Website will be integrated in design and key messages with all other institutional marketing communications. It will be designed and programmed to engage the user in a personal, user-friendly, and dynamic manner. It will serve to continually connect audiences (both internal and external) with the resources and information they need.
ERP Phase 2 – Process and Data Documentation
ERP (Enterprise Resource Planning) is a multi-phased project to assess and document the current University ERP implementation and make recommendations for the selection of a future ERP/SIS (Student Information System). The University’s current ERP system, CX by Jenzabar, is at or approaching end of life (EOL).
Phase I – Discovery and Assessment - completed in fall 2011
Phase II – Recommendations and Webster Actions - in process
- Process Documentation – Complete
- Data Documentation – scheduled for February completion
- Data Integrity and Cleanup – In planning Phase
- Vendor Partnership Analysis – In planning Phase
Phase III – Vendor Selection and Environment Preparation
Phase IV – ERP System Implementation
Deploy Qualtrics Global Survey tool to Faculty, Students and Staff, with the appropriate level of survey governance, policy/procedures, communications, training & support to enable the University to conduct research via surveys, incorporate the use of a survey tool in curriculum and administration. This implementation is intended to replace Survey Monkey and other one off departmental and/or individual survey tool licenses.
Concourse Syllabus Generator (WSBT)
The Concourse Syllabus Generator and repository international implementation for the School of Business and Technology met its scheduled January 31st closure date and has been moved to maintenance and operations.
TK20 - CX<->TK20 IT Integration
TK20 is a University Wide implementation of the TK20 Assessment Tool which is being managed by the Office of Institutional Effectiveness. The PMO role in the project is the delivery of TK20 integration to CX.
The objective of the Windows 7 project is to upgrade approximately 3500 PC’s which are currently running Microsoft XP operating system to the Windows 7 operating system. End of Life (EOL) has been announced for XP as of April 2014 at which time Microsoft will no longer provide XP support, including security patches posing a security and support risk for the University. To enable the operating system migration a Windows 7 readiness assessment will be done to identify and resolve Window 7 issues with application, peripherals and PC’s prior to initiating the migration.
Mobile Device Management
The objective of the Mobile Device Management (MDM) project is to develop/mature approach to and automation of management of University owned mobile devices with focus on iPads and tablets. The spring 2013 addition of the Mobile Computing Class which required the distribution of University owned iPad’s to students accelerated the need to implement MDM to enable device management and protection of University data stored on mobile devices.
Computer Labs are an integral component of the Webster University Curriculum. To enable the schools, colleges and Academic Affairs to continue to evaluate and plan for technology integration in curriculum, IT is collecting statistic regarding PC and application use in the labs which will be analyzed and reviewed with all lab stakeholders as input to the future direction for current labs and new campuses.