Email Attachments

Attach

To send files created in other applications ( Word, Power Point, Excel, etc. ) as attachments to your e-mail messages, use the following procedure.


1. While working in the Compose E-mail window, click the Attach button. You see the Attach Files window.


2. Click the Browse button.

3. In the window that appears, browse your file system to locate the file you want to attach. When you find the file, select it and click Open.

Note: If you are using Netscape as your browser, the default file search type is "html." To locate other types of files, use the drop-down to set the "Files of type" box to All Files (*.*) and select the file you need. If you are using Internet Explorer, the default search type is All Files.

4. Once you have selected a file to attach, click the Attach button. You see the file name included in the attachment window and a tally that alerts you to the amount of space the attachment consumes and the attachment limits that have been set for your system.


5. Repeat steps 2 through 4 above to add other files as attachments to the message.

6. To delete an attachment, select the file that you want to delete from the list of added attachments and click the Remove button.


7. To return to message composition with the attachments that you've selected, click OK. To exit without adding or changing attachments, click Cancel.

Save/View

You may receive e-mail messages that contain attachments. Attachments are files that have been created in other computer applications, such as MS Word or Power Point, or other e-mail messages that have been forwarded to you. To open an e-mail attachment, you must have the software installed on your machine that the sender used to create the file, or a similar application that is capable of reading or converting the file.

To save and view e-mail attachments, use the following procedure:

1. Select the e-mail message that contains the attachment(s) you want to view. E-mails that contain attachments are flagged in the display list with a paper clip icon ( clip ).

2. In the message display pane ( the window below the e-mail display list ) you see the message.


3. Scroll to the bottom of the displayed message. You see an informational box similar to the following, which lists the name of the attachment:

Attachment

4. To save the attachment, right-click the filename link. Depending on the browser you are working with, you see a variety of options. For Internet Explorer, select the "Save Target As..." option. For Netscape, select the "Save Link As..." option. You are prompted to save the file.

Note: If you are using Netscape or Internet Explorer on a Macintosh, click the filename link. You will be prompted to save the file.

5. Browse your file system to the location ( folder ) where you want to save the file. Click Save.

Note: If you are using Netscape as your browser, the default file save type is "html." To save files of other types, use the drop-down to set the "Files of type" box to All Files (*.*) and add the proper extension to the file. For example, if you are saving a PowerPoint presentation, give the file a name and add ".ppt" as the extension.

6. To view the attachment, browse your file system to the save location and double-click the filename. The application that created the file launches and the file opens. For example, if you saved the attachment illustrated above, MS Word would launch whenever you clicked to open the file called sketch.


7. If you don't have the application required to open the attachment, you will be prompted by a dialog asking you to associate the file with an application. You can associate the file with a similar application that can open the file. For example, if you didn't have MS Word, you could choose to open the sketch.doc file with WordPerfect, provided it were installed.

8. If you don't have an application that can handle the file, keep the attachment until you can install the correct software.