Setting Email Account Options

Create Accounts

The E-mail application allows you to create accounts so that you can retrieve and work with mail messages sent to you via other e-mail systems that support IMAP or POP mail delivery. For example, you may be able to set up an account in your mail system that allows you to access and retrieve messages from the Internet service provider that you use at home.

When you set up another e-mail account, it appears as a new mailbox in your E-mail Center window. By default, these accounts contain an Inbox subfolder. You can create new subfolders within each account to further organize your messages. To create an account for external mail, you need to know whether the service provider uses a POP server or an IMAP server. You also need to know the IP address or name of the server and your own username and password for that mail system.

Once you have this information, you can set up your other mail account(s) using the following procedure:

  1. If you have not already done so, open the Luminus Platform E-mail Center.
  2. Click the Options tab.

    Options Tab
  3. You see the E-mail Options window, which allows you to set options for your e-mail application. Click the Retrieve Other E-mail link.
  4. You see the Retreive Other E-mail window. In the Add Other Account section of the window, lopcate the Account Name field and enter a name for the other mail account.
  5. Using the radio buttons, select the Account Type: IMAP or POP. Click Add.
  6. Depending on the type of account (as you define it), you see one of two windows: Add IMAP Account or Add POP Account. Each window contains some or all of the following data entry fields that you use to define the account:

Account Name: The name that you used to label the account. It appears as the folder name in your E-mail Center folder view.
External Mail Server:  Enter the name or IP address that the E-mail application uses to attach to the external mail server.
E-mail Address:  Enter the e-mail address you use on the other mail system.
User ID:  Enter your user identification for the other mail system. This may be a numeric string or a username, depending on the system.
Password:   Enter the password that is associated with your User ID on the other system.
Confirm Password:  Re-enter the password as a confirmation.
Leave Mail on Server: This option is available only with POP accounts. It allows you to access the same messages from either mail system. If you select no to this option, mail you view through the E-mail Center will not show up in your other system.

7. Fill in all fields an click OK. To exit without creating the account, click Cancel.

8. You are returned to the Retrieve Other E-mail window. To add the account, click Done.

9. In the E-mail Center you see the account as a new folder in your folder view. By default, the folder contains an Inbox. If the folder is for an IMAP account, it may also contain account folders to which you have previously been subscribed. If you do not see all the folders you are accustomed to seeing on this mail account, you may have to manually subscribe to folders.

Subscribe to Folders

10. In order to get mail from another account, select the account folder and click the Get Mail icon at the top of the E-mail Center window. You will be prompted to enter a password. Like all folders in the E-mail Center folder view, you can delete and rename it , and create subfolders underneath it .

Edit Accounts

The E-mail application allows you to create accounts so that you can retrieve and work with mail messages sent to you via other systems that support IMAP or POP mail delivery. For example, you may be able to set up an account that allows you to access and retrieve messages from the Internet service provider that you use at home.

When you set up another mail account, it appears as a new mailbox in your E-mail Center window. By default, these accounts contain an Inbox subfolder. If the account you created is an IMAP account, you may also see any folders to which you have previously been subscribed (such as discussion groups for certain classes, campus announcements, etc.) Occasionally, you may need to edit your existing accounts to update connection information, change your password, or delete the account.

To edit an existing account, use the following procedure:

  1. If you have not already done so, open the E-mail Center.
  2. Click the Options tab.
  3. You see the E-mail Options window, which allows you to set options for your e-mail application. Click the Retrieve Other E-mail link.
  4. You see the Retrieve Other E-mail window. Under the E-mail Accounts section of the window, you see information about each of your existing accounts, including:

    Account Name: The name to be used to label the account folder in your E-mail Center folder view.
    External Mail Server: The name or IP address that the E-mail application uses to attach to the other mail server.
    E-mail Address: The e-mail address you use on the other mail system.
    User ID: Your user identification for the other mail system. This may be a numeric string or a username, depending on the system.
    Password: The password that is associated with your User ID on the other system.
    Confirm Password: A confirmation of your password.
    Leave Mail on Server: This option is available only with POP accounts. It allows you to access the same messages from either mail system. If you select no to this option, mail you view through the E-mail center will not show up in your other system.
  5. Select the account that you want to edit and update information as necessary. If you want to delete the account, click the Delete button associated with the account.

    Note: If the account is a system account set up by your campus administrator, you will not be able to delete it. If it is a system account, you will only be able to edit your password.
  6. To preserve changes click Done. To exit without making changes, click OK.
  7. In the E-mail Center you see the account as a folder in your folder view. By default, the folder contains an Inbox. If the folder is for an IMAP account, it may also contain account folders to which you have previously been subscribed. If you do not see all the folders you are accustomed to seeing on this mail account, you may have to manually subscribe to folders.
  8. In order to get mail from another account, select the account folder and click the Get Mail icon at the top of the E-mail Center window. You may be prompted to enter a password. Like all folders in the E-mail Center folder view, you can delete and rename it , and create subfolders underneath it.

Auto Forward

Depending on how your institution has implemented the E-mail center, you may be able to set an auto forward address where your messages can be automatically routed when you are not able to access the system. If enabled, the auto forward setting is available under the E-mail Options tab.

  1. If you have not already done so, open the E-mail Center.
  2. Click the Options tab.

    Options Tab
  3. From the list of options, click Auto Forward. You see the Auto Forward window, which allows you to set an auto forward address for the e-mail application.
  4. In the Auto Forward To field, enter your e-mail address on another mail system. For example, you may want to forward mail to your Hot Mail account. In such case, you would enter your e-mail address for your Hot Mail account.
  5. To enable auto forwarding, click the OK button. To exit without setting an auto forward address, click Cancel.

Auto Reply

The E-mail application allows you to set up an auto reply message that can be automatically sent to individuals who are sending you messages, even if you are not there to reply. Auto reply messages are convenient if you are going out of town and want to alert people that you will not be able to reply to their messages until you return. The E-mail system allows you to set up auto replies that start and end on dates that you stipulate. To set up and enable an auto reply, use the following procedure:

  1. If you have not already done so, open the E-mail Center.
  2. Click the Options tab.

    Options Tab
  3. You see the E-mail Options window, which allows you to set options for your e-mail application. Click the Auto Reply link.
  4. You see the Auto Reply window, which allows you to compose an auto reply message and specify the start and end dates for this message.
  5. From the Start on options, select the month, day, year, and time that the auto reply should start.
  6. From the End on options, select the month, day, year, and time that the auto reply should end.
  7. In the data entry field, type the auto reply message that will be sent automatically during these dates.
  8. Click the Enable Auto Reply checkbox. This feature allows you to preserve a standard auto reply message and re-enable it whenever you want.
  9. You can add your current signature file to the auto reply by clicking the Attach Signature button.Note: Your current signature file is appended to the auto reply message that you created. If you change your signature file at a later date and set another auto reply, you should reattach the signature file.

10. To apply the auto reply options, click OK. To exit without applying an auto reply, click Cancel.

Block Addresses

The E-mail system allows you to block e-mail messages that are sent from addresses that you deem unacceptable. This feature allows you to avoid unsolicited bulk e-mail (often referred to as SPAM). You can block messages directly from the window that you use to view your messages, or you can block and unblock addresses from your options menu. To block addresses from the message window, to create lists of other addresses to block, or to remove blocks that you have already put in place, use the following procedures:

  1. If you have not already done so, open the E-mail Center.
  2. Select the message from the address that you want to block.
  3. In the message window you see message header (full or brief, as per your preferences) that contains the e-mail address of the message sender. Next to the address is a Block Address link.

    Block Address
  4. Click the Block Address link. You see a message stating that the address has been blocked. From now on, messages received from this address will be sent to your Deleted folder.
  5. To remove blocks or to add blocks outside of the message window, click the Options tab. You see the E-mail Options window, which allows you to set options for your e-mail application.
  6. Click the Block Addresses link. You see the Block Addresses window, which allows you to enter e-mail addresses to block, or to remove any blocks that you have previously enabled.
  7. To add a block, enter the address to be blocked in the appropriate field and click the Block Address button. The address is added to the Blocked Addresses section of the screen.

    Block Address 2
  8. To remove any of the blocks contained in the Blocked Addresses box, click on the address to select it and click the Remove button. The sender's address will no longer be blocked.

    Remove Block

    Note: To remove multiple blocked addresses, hold down the Shift or Ctrl key while you click on each address that you want to remove.
  9. When you are finished adding or removing blocks, click OK. To exit without applying any changes, click Cancel.

Create Signature

The E-mail Center allows you to create a signature file that can be added to any message that you send. For example, you may want to attach a signature that contains your title and an e-mail address that can be clicked for automatic reply for the reader. To create a signature file, use the E-mail Options tab and the following procedure.

  1. If you have not already done so, open the E-mail Center.
  2. Click the Options tab.

    Options Tab
  3. You see the E-mail Options window, which allows you to set options for your e-mail application. Click the Signature link.
  4. You see the Signature window, which allows you to create the signature and specify whether the signature will be added to all messages by default.
  5. With your mouse, click in the text entry box.
  6. Type in the information you want to include as a signature. Note that you can only have seven lines, each up to 40 characters in length. To break information into separate lines, use the Enter key after each element of your signature. To enter an auto reply address that will show up as a hot link in your signature file, use the following format: mailto:youremailaddress
  7. To attach your signature to all messages that you send, check the option that reads: "Add signature to all messages by default." If you don't want to add the signature by default to all messages, leave this option unchecked and use the "Add signature" option available when you compose a message.
  8. To save the signature file and/or attach it by default to all messages, click the OK button. To exit without applying a change, click Cancel.

Set Display Preferences

The E-mail application allows you to set options for how your messages are deleted and displayed, including whether deleted messages are sent to the trash folder or permanently removed from the system, how many messages you want each page to display, and whether messages contain complete or brief header information. To adjust the way messages are deleted and displayed, use the following procedure:

  1. If you have not already done so, open the E-mail Center.
  2. Click the Options tab. You see the E-mail Options window, which allows you to set options for your e-mail.

    Options Tab
  3. Click the Display Settings link. You see the Display Settings window, which contains three options:

    Deleted Messages:  Allows you to set whether your deleted messages will be sent to the Deleted folder or removed permanently from the system.
    Messages per page:  Allows you to specify the number of messages that are retrieved and displayed on each page.
    Message Headers:  Allows you to specify whether the system will display all message headers that accompany a message, or a brief header with each message.
  4. Set the delete and display options as suits your needs.
  5. To apply changes click OK. To exit without applying any changes, click Cancel.

Set Message Preferences

The E-mail application allows you to set options for how your messages are sent. To adjust message options, use the following procedure:

  1. If you have not already done so, open the E-mail Center.
  2. Click the Options tab.

    Options Tab
  3. You see the E-mail Options window, which allows you to set a variety of options for the E-mail Center. Click the Message Preferences link.
  4. You see the Message Preferences window, which contains the following options:
  5. Adjust the Message Preference options to suit your needs.
  6. To save your changes, click the OK button. To exit without applying any changes, click Cancel.