How to Use VDI on a Windows PC | Webster University

How to Use VDI on a Windows PC


Click on the topics below for instructions on how to use VDI.

Starting the VDI session | Navigating in VDI | Saving files in VDI | Printing in VDI

Starting the VDI Session

To start a VDI session on a Windows PC, follow these steps:

1. Click VMware Horizon Client in the Windows Start Menu


2. Double-click on the icon.


3. In the window that opens, you will see the VDI session icons that you have been assigned.Click on the icon for the session you want to start.


Software in the General group is available in all groups. The other VDI groups contain more specialized software. The groups available to you are determined by the classes you are taking.For a listing of the software available in each group,click the options below.

General Animation | CSDA | Education and Chemistry

3. Enter your Connections username and password in the login box and click Login.


After clicking Login, you will briefly see this screen:


4. After several loading messages, you'll see preparing windows. Shortly after this appears, the VDI desktop will load.


Navigating the VDI Session

Familiar Windows Desktop and Navigation  

When the VDI session loads, you will see the familiar Windows desktop with various icons. You'll see the Start Menu, the Taskbar, and all the familiar Windows components. You will navigate through the VDI Windows session exactly as you would on any Windows PC. You can open applications from icons on the desktop or on the Start Menu. You will have browsers available and will be able to get online just as in Windows.

Navigate in the VDI Session

1. VDI Menu Bar: Located at the top of the VDI window.


    • Menu bar options you may use are:
      • Pushpin: On the far left of the menu bar, clicking the pushpin icon lets you hide or show the menu bar. 
      • Disconnect and Log Off: At the bottom of the Options menu, clicking Disconnect and Log Off  will end your VDI session and return you to the local PC desktop. options_menu




      • Connect USB Device: To save files from your VDI session to a USB drive, click Automatically Connect When Inserted before inserting your USB drive.usboptions
      • Send Ctrl-Alt-Delete: Clicking this option opens a menu with several choices:ctrlaltdelete
      • Name of VDI Session: The name of the VDI session displays on the far-right of the VDI menu bar. animation
      • Minimize the VDI Session: To return to the local PC desktop, click the minimize button on the far-right of the VDI menu bar.minimizebutton
        • To go return to the minimized VDI session, click its icon on the Taskbar. vditaskbar
      • End VDI Session: The fastest way to end the VDI session is to click the X button on the far-right of the toolbar. xbutton
        • Click OK in the box that opens to disconnect from the VDI session. disconnect 

Saving Files in the VDI Session

Because the VDI session is completely refreshed after you log out, any files saved to the virtual desktop will be lost.

To save your files in the VDI session, choose an option described below. 

    • Save files to a USB drive
        • First, make sure that the Connect USB Device option has been enabled on the VDI toolbar at the top of the screen:                              usboptions
        • Insert the USB drive into a USB port, and wait for it to be recognized. 
          • On a Windows PC, the USB drive will appear in Windows Explorer as a lettered drive.
          • On a Mac, the USB drive will appear as a device.
        • In any application, in the Save As window, you will be able to choose your USB device to save your files. 
        • Remove the USB device when you are finished with your VDI session.
    • Save files to your Office 365 OneDrive storage
      1. First, temporarily save your files to the virtual Documents folder in the VDI session. 
      2. Next, use your prefered browser to go to and sign into your Microsoft Office 365 account. 
      3. In Office 365, click on the OneDrive icon to open.onedrive
      4. In OneDrive, click the Upload button on the top toolbar. upload
      5. Navigate to the Documents folder where you saved your file.
      6. Select the saved file.
      7. Click open to upload your file to the OneDrive storage.
      • When you log out of your VDI session, the file that you saved in the Documents folder of the virtual desktop will be deleted.

Printing in the VDI Session

The VDI session gives you access to the local printers in the classroom or computer lab. When you click File/Print in an application, you will be able to select these local printers.