Elections | Webster University

Elections

The Webster Staff Alliance invites you to nominate yourself or another staff member to be on the 2020-2021 WSA Board!

  • Nominations are due by Monday, May 18, 2020, at 11:00 p.m. CST.
  • The nomination form is available on this site: https://webster.co1.qualtrics.com/jfe/form/SV_d0fYJBX8FbwxTxP
  • The length of each term is two years beginning June 15, 2020. Associate Chair positions will have the option to advance to the corresponding Chair position if it becomes open during their term.
  • Board members will be responsible for their individual areas, attending 2 monthly meetings (one for the WSA Board and one with the President, Provost, and Chief Human Resources Officer), and supporting WSA-hosted events and programs throughout the academic year.
  • There are three positions open for the 2020-2021 WSA Board, including Associate Chair, Associate Special Events Chair, and Special Events Chair. Below is an overview of the roles and duties for each position from the WSA Bylaws.
  • If you have any questions about a board member position, please reach out to the current board member at wsa@webster.edu.

Nomination Rules:
You can nominate yourself. If you are nominating someone else, they should be aware that they are being nominated.

Individuals must be full-time staff members currently serving in exempt or non-exempt roles up to, and including, the level of Director.

With the exception of the Extended Campus Chair, all other board member positions will be filled by staff members from the St. Louis home campus. The Extended Campus Chair will be filled by a staff member from a U.S. extended campus.
Individuals may only run for one position; individuals nominated for multiple positions must select just one.

Nomination Period:
Nominations will be accepted through Monday, May 18, 2020. If multiple individuals are nominated, elections will run in late May to determine the winner.

Open Positions:

The following positions are available for the 2020-2021 academic year:

Associate Chair

The Associate Chair is responsible for general financial oversight of the WSA budget. The Associate Chair, in collaboration with the full WSA Board, allocates resources, investigates and resolves variances, and provides an overview of budget allocations as well as regular updates on budget projections throughout the fiscal year. The Associate Chair also supports and assists the Chair with projects and initiatives, and acts as an information and reference point for all board members clarifying financial implications and outlining the current financial status of the Board.

Duties:

  • Manage the WSA budget: allocate resources, approve non-professional development fund expenditures, monitor and resolve variances.
  • Liaise with designated staff including but not limited to the full WSA Board, University Leadership, and Human Resources regarding financial matters of the Board.
  • Maintain accurate budget records and present regular updates to the WSA Board on the Board's financial position.
  • Ensure good stewardship of Board resources and fiscal integrity.
  • Serve as Acting Chair in the Chair's absence as needed at applicable events such as WSA board meetings and meetings with University Leadership.
  • Serve as Acting Chair of the WSA Board should the Chair be unable to complete the current term of office.

​Position Expectations: At the end of the Chair's two-year term, the Associate Chair will have the option to move into the position of Chair and continue any current and/or unfinished projects already underway by the previous Chair/Board as well as establish new ones. If the Associate Chair does not wish to move into the role of Chair, they will retain their position for the rest of their two-year term, and the Chair's position will be opened for nominations.

Additional Notes: The Associate Chair's responsibilities are separate from, but complementary to, the responsibilities of the Chair. The Associate Chair serves in a leadership capacity on the WSA Board and must be willing to fill in for the Chair when necessary. The Associate Chair requires full access to the WSA budget in CX. Not all expenditures linked to the WSA budget will route through the Associate Chair in Concur due to limitations of the system and the fact that all professional development fund expenses are, and should be, routed to the Associate Compensation Chair. Given this, it is important for the Associate Chair to regularly monitor the WSA budget in CX, identify/investigate variances, and follow-up with fellow board members and other relevant offices/departments as necessary.

Associate Special Events Chair

The Associate Special Events Chair will support and assist with all WSA-sponsored events, including both engagement and professional development events. As of 2019-2020, annual events include a back-to-school engagement event before the fall semester begins, an end-of-year engagement luncheon in December, Professional Development Day during spring break, and the Faculty vs. Staff Kickball Game. Each year, the Special Events duo, in partnership with input from the full WSA Board, may elect to add additional events or re-evaluate the effectiveness of previous annual events.

Duties:

  • Assist with developing event ideas, including themes, content, location, decorations, food, etc.
  • Assist with reserving rooms and submitting work orders for technological and facilities support.
  • Assist with securing speakers and volunteers when applicable.
  • Assist with arranging catering for any catered events.
  • Assist with any pre-event shopping and set-up, with event coordination during each event, and with post-event cleanup.
  • Assist with the Professional Development Day Committee and all Professional Development Day planning.
  • Assist with the creation of post-event surveys and data analysis.

Position Responsibilities: At the end of the Special Events Chair's two-year term, the Associate Special Events Chair will have the option to move into the position of Special Events Chair and continue any current and/or unfinished projects already underway by the previous Special Events Chair/Board as well as establish new ones. If the Associate Special Events Chair does not wish to move into the role of Special Events Chair, they will retain their position for the rest of their two-year term, and the Special Events Chair position will be opened for nominations.

Additional Notes: The Special Events Chair and Associate Special Events Chair should plan to have additional event-planning meetings separate from the WSA Board and University Leadership meetings. These include occasional meetings as needed for engagement events, plus twice-montly PDD Committee meetings in January and February, and weekly PDD meetings in March.

Special Events Chair

The Special Events Chair will take the lead in planning and executing all WSA events, overseeing related committees, such as the Professional Development Day Committee, and mentoring the Associate Special Events Chair. With input from the Associate Special Events Chair and the WSA Board, the Special Events Chair will decide which events will be held and ensure all necessary tasks to implement those events are completed in a timely manner. This includes reservations, catering, decorations, prizes, volunteers, promotions, and U.S. extended campuses participation.

Duties:

  • Preside over the organization and implementation of WSA special events, in partnership with the Associate Special Events Chair. Note: The Special Events Chair and Associate Special Events Chair may work together to determine the division of duties for each event.
  • Invite staff members to serve as needed on the Professional Development Day Committee.
  • Develop content for the WSA website and submit in a timely manner.
  • Work with the Communications Chair to create marketing material for the various events, specifically by developing content and determining timeline of information sharing.
  • Manage the special events budget responsibly.
  • Work with the Extended Campus Chair to be sure that staff members from U.S. extended campuses are included in WSA special event activities.

Position Responsibilities: The prescribed path for the Special Events Chair is to first serve as the Associate Special Events Chair for one year, then move into the Special Events Chair position to complete the second year of their term. However, if an individual is elected into the Special Events Chair position, they would serve a two‐year term in this position and would not have a prescribed path.

Additional Notes: This position can be time‐consuming, as it includes additional planning meetings with the Associate Special Events Chair and/or committee, shopping for event supplies, arriving to events early for setup, and staying after the event for clean‐up.