The ITM 5000 Web Site - SAFB Campus

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During this course I will give you a series of hands-on assignments to better familiarize you with some of the lesser known  features of your PC and of some common software packages. This is one of those assignments. Initially, I requested the same information on my ITM 5000 Survey Form. However, I then had to manually enter this information into Outlook. This procedure allows me to not only streamline the process but to also give most of you the opportunity to learn something new.

Periodically, I will send e-mail messages to the class. The following procedure will allow me to import key Contact information about you directly into my Contact List in Microsoft Outlook. 

Most PC users do not see the need to add Contact information about themselves to their Contact List. After completing this assignment, perhaps you will see that it can serve a very useful purpose.

 

RETRIEVE A vCARD

SPECIAL NOTE: In order for this procedure to work, you must be using Internet Explorer as your active browser. If you are using Netscape, the vCard contents will (unfortunately) be displayed as plain text. To use Internet Explorer (IE) for this exercise, go to your START menu, find Internet Explorer in the menu, and click on it. If a dialog box asks you if you want to make IE your default browser, you should click on NO. This will still retain Netscape as your default browser. This portion of the exercise was intended to facilitate adding my Contact information to your Address Book for use during the semester. Netscape users can manually enter my info (or cut-and-paste it if they prefer).

If you use Microsoft Outlook (or Outlook Express) as your e-mail program (or a program that can import vCards), click on the following link John Kozlowski vCard. 

My Contact information should now appear on your monitor. Click on CLOSE AND SAVE in the upper left-hand corner of the dialog box. This will add my e-mail address and other data elements to your Contact list in Microsoft Outlook or Outlook Express. 

Whenever you need to send me an e-mail message (like when you submit the vCard you are going to create below), you can simply enter KOZLOWSKI (or even KOZL) into the TO box in Outlook and press the TAB key. Your e-mail program should automatically look up my address and complete the entry. You will get to use this feature when you complete the vCard procedure below. 

 

CREATE A vCARD

The following steps apply specifically to Microsoft Outlook. 

NOTE: If you use AOL or some other Internet service that does not allow you to interface with MS Outlook, then send me an e-mail message with the data fields outlined in the procedure above. Make sure that you label each field. For example, FULL NAME: enter your first and last name. On the next line enter Job Title and fill in the appropriate description. Repeat until all of the entries are completed.

If you use Outlook Express instead of Microsoft Outlook, open Outlook Express, click on HELP, then CONTENTS AND INDEX in the menu bar. Click on the Index tab and enter "vCard" in the search box. Then follow the instructions that are displayed. 

  1. Open Microsoft Outlook. Click on CONTACTS.
  2. Click on the NEW button in the menu bar. (Or click on FILE,  NEW, then CONTACT).
  3. Click on the FULL NAME button. Fill in your First and Last name. Click OK when you are done.
  4. Go to the JOB TITLE text box and enter your job description.
  5. Go to COMPANY and enter your employer. (Air Force personnel should enter USAF. Other DOD personnel should enter info such as US Army, US Navy, etc.). If you want to include your organization mail code as well, you can do that in parentheses after the military branch (i.e., USAF (HQAMC/LGP). 
  6. Below the ADDRESS button there is a down-arrow button that allows your to toggle between HOME, BUSINESS, and OTHER. Select HOME. 
  7. Click on the ADDRESS button and enter your home address. This information comes in handy should I need to correspond with you for some reason (such as make-up work in the event of an extended illness or TDY assignment). Click OK when you have finished entering your information.
  8. Go to the BUSINESS text box and enter your office telephone number. Make sure that you include your area code. (i.e., 618-235-0000). This info will be used in case I ever have to contact you during the semester. (Entering your home telephone number is optional.)
  9. Move down to the E-MAIL text box and enter the e-mail address you want me to use whenever I send COMP 5000-related correspondence. In case I ever have an emergency and need to cancel class some night, I will send your an e-mail message so you do not have to make an unnecessary trip to class. I recommend that you use your work e-mail address since you are likely to check it more frequently than your home e-mail address.
  10. Click on the DOWN-ARROW button next to E-Mail and Select E-MAIL 2. If you initially entered your Work e-mail address, then enter your Home e-mail address here. (If you entered Home previously, enter Work here). Press the TAB key to record your entry. 
  11. Click on SAVE AND CLOSE in the upper left-hand corner of the dialog box.
  12. Click on the Contact you just created so that your name is now highlighted. Double-click.
  13. When your info is displayed, go to the menu bar. Click on ACTIONS. and then select FORWARD AS vCARD. A blank e-mail message screen should now appear. In the TO box, enter KOZLOWSKI (or KOZLO) and press the TAB key on your keyboard. If you have already added my vCard to your Contact List, my e-mail address should be automatically retrieved. The SUBJECT line of the message should appear with your Contact name automatically filled in. 

NOTE: If the FORWARD AS vCARD option does not appear, you may have to expand the menu by clicking on the downward pointing arrows at the bottom of the menu.

  1. Now press the SEND button in the upper left-hand portion of your screen to complete the procedure. You do not need to enter anything in the body of the e-mail message unless you want to include a message for me.

That's it. When I receive your vCard, I will be able to import it directly into my Contact list and add you to the ITM 5000 Distribution list. And you now have the ability to share your Contact information with others with only a few clicks of your mouse button.

OUTLOOK EXPRESS USERS:

If you cannot complete this portion of the assignment for some technical reason, then please contact me.

Make sure that you also complete and submit the Student Survey.