Student Ambassadors Constitution | Webster University

Student Ambassadors Constitution

Article I

This organization shall be called the Webster University Student Ambassadors.

Article II

The Webster University Student Ambassadors serve as the official student representatives for Webster University’s President’s Office. The Student Ambassadors work with collegiate and administrative offices to greet and converse with constituents, government officials, donors, and other dignitaries during University sponsored educational and social events. This organization showcases the quality and diversity of the student body, promotes pride, and communicates understanding of the university.

Article III

Section I: General Membership
The size of the general membership shall be determined by the officers and adviser on an annual basis.

A. Selection Process
1. New members shall be solicited during the spring semester of each academic year.
2. Membership will not be restricted on the basis of disability, ethnicity, gender, national origin, race, religion, sexual orientation or political affiliation.
3. Individuals who apply will be expected to adhere to the following requirements.
a. Each applicant must be a full time Webster University undergraduate student in good standing with a 3.3 GPA or a graduate student enrolled in at least 1 class per each Fall and Spring term, in good standing with a minimum of a 3.3 GPA. For purposes of this constitution, good standing is defined as not being on academic or social probation.
b. Each applicant must have been a registered Webster University student the previous fall and spring semesters.
4. Applications, for the next academic year, are to be submitted to the adviser no later than the last day of Spring 1 classes (Friday before Spring Break.)
5. Applicants will be selected by a committee comprised of a Student Ambassador executive board member and the adviser.
6. Applicants will be asked to participate in a one-on-one interview with members of the selection committee as well as a group interview process with the entire Student Ambassador active membership.
7. Applicants shall be notified of acceptance or denial in written or electronic form.

B. Responsibilities of Membership
1. Meeting attendance shall be required of all members. Exceptions will be made with the approval of the adviser only.
2. There shall be a point system for the evaluation of all active members. The officers and adviser will determine the minimum point requirement per semester.
a. Points will be given for participation in activities and meeting attendance.
b. Point notification will be posted throughout each semester to make members aware of their current standing.
3. Those ambassadors who do not accumulate the required amount of points will be subject to possible dismissal from Student Ambassadors at the review of the adviser.
4. If a member does not meet the required number of points for any two semesters they will receive a letter terminating their membership.
5. All members will act in a responsible manner at all times when representing the University.
6. In the event that alcohol is present at a University event that Student Ambassadors are volunteering, there will be no consumption of alcohol regardless of age.

C. Term of Membership
1. Membership shall continue until graduation unless the member chooses to resign or the individual is removed based on the criteria outlines in Section 1. D (removal of members)
2. If a member chooses to leave the organization, he/she must write a letter of resignation to the officers and adviser.
3. A temporary leave of absence shall be granted by the officers and adviser for a term of one semester for medical leave or to study abroad.

D. Removal of Members
1. Members may be removed for the following reasons:
a. The member resigns from their position as a Student Ambassador.
b. The member fails to maintain a 3.3GPA or is placed on social probation.
c. The member fails to abide by the above stated responsibilities.
d. The member fails to accumulate the number of points predetermined by the officers and adviser.
2. A member shall be dismissed from office when he/she brings discredit to him/herself and/or the Student Ambassadors. Members may be removed from office by the adviser alone.

Section II: Officers
The officers will consist of:

Vice President

A. Selection Process
1. Members interested in running for an officer position must:
a. Submit a written letter of intent to the adviser and current officers.
2. The officers and adviser will submit a proposed slate of officers to the general membership at the meeting in February.
3. Voting
a. Simple majority vote from the general membership will determine the approval of the slate.

B. Responsibilities of the Officers

• Presides over meetings of the general membership.
• Presides over officer meetings.
• Shall act as a liaison to the adviser.
• Oversees Spring Group Interview Process.
• Oversees Fall Retreat planning and event.
• Sets meeting agendas with adviser.
• Sets training schedule/activities with adviser.

Vice President
• Oversees recruitment.
• Assists planning of Fall Retreat.
• Oversees Ambassador Mentor Program.
• Plans membership event(s).
• Plans recruitment event(s).

• Maintains records of the general membership and officer meetings.
• Keeps attendance records.
• Maintains points for members.
• Responsible for organization communication.
• Assists President with Fall Retreat.

C. Term of Office
1. Office tenure shall be for one year, unless an officer resigns from his/her position.
2. If a position becomes vacant, a new officer will be elected by the officers and adviser.

D. Removal of Officers
1. An officer shall be dismissed from office when he/she brings discredit to him/herself and/or the Student Ambassadors. Officers may be removed from office by the adviser alone.

Section III: Adviser
A. The adviser shall be the Director of Parent & Student Programs in the Office of Advancement.

Article IV

Section I: General Meetings
A. Student Ambassadors shall meet monthly during the academic year and any other times deemed necessary by the officers and adviser.
B. The President shall preside over all meetings. In his/her absence, the Vice President shall preside.

Section II: Officer Meetings
A. Officers and the adviser shall meet regularly during the academic year and any other timed deemed necessary by the adviser.
B. The President shall preside over all meetings. In his/her absence, the adviser shall preside.

Article V

Amendments: Amendments to this constitution must be submitted in writing at a regular meeting of the organization. Said amendment(s) will be voted on at the same meeting. In order to adopt the amendment(s), a vote of 2/3 of the membership is necessary.