Keeping Our Community Safe

Throughout the pandemic, Webster University has followed the coronavirus guidelines recommended by local and state health officials and the Centers for Disease Control and Prevention (CDC). Our community responded expertly and diligently to these guidelines and produced exceptional safety results. We applaud everyone’s diligence and thank you for helping keep our students, faculty and staff safe.

Updated Mask Policy 

The University continues to monitor the conditions surrounding the pandemic, and has closely followed the guidance of the CDC and local health authorities. Based on the substantial decrease in COVID-19 cases and on the guidance of health authorities, the University is modifying its mask guidelines:

  • Effective March 7, 2022, masks will be optional in all non-classroom settings. Masks will continue to be required in the classroom.
  • Masks will be optional in all classrooms starting March 28, 2022.
  • Masks are recommended for unvaccinated individuals and those with health risks that make them susceptible to COVID-19.
  • The University may require masks to be worn at some events or when specific circumstances arise.

The University will continue to monitor health conditions and guidance from the CDC and health authorities. Safety Protocols found on the University’s COVID-19 page will continue to be updated in alignment with our changing guidelines.

Safety Guidance and Protocols for Students (March 7, 2022)

In July of 2021, Webster University announced a requirement for all students, faculty and staff to receive the COVID-19 vaccination. While we are very proud that our community had outstanding results in our fight against COVID-19 during the pandemic with relatively few cases on our main campus in Webster Groves and throughout the Webster University global network, this step seeks to maintain the safety, health and well-being of the entire University community as we continue our educational efforts.

IMPORTANT NOTE: This vaccination policy does not apply to:

  • Students who are studying at campuses outside of the United States;
  • Students who are studying fully online (who also do not reside in Webster University-operated housing); and
  • Students who study at locations having local laws that prevent Webster from enforcing mandatory vaccinations.

All other Webster University students should complete their vaccination process and submit verification of vaccination via the University’s Student Health Portal.

How to upload COVID-19 vaccination documentation:

  1. Log into the Student Health Portal: https://webster.medicatconnect.com. Use your Connections username and password to log in.
    Note: Students must be enrolled in order to access the Student Health Portal.
  2. Navigate to the upload section (listed in the top task bar)
  3. Follow the listed instructions for upload
  4. Select COVID-19 Vaccination Card as the file being uploaded, and be sure to submit a photo file that includes the front and back of your card
  5. Submit

Students should plan to be fully vaccinated before the start of their first semester/term of enrollment, meaning that at least two weeks have passed since the final dose of an FDA-authorized or approved vaccine (currently Pfizer, Moderna, or Johnson & Johnson) or vaccines that have been authorized for emergency use by the World Health Organization (e.g., AstraZeneca/Oxford).

Exemption Requests: Please see the Student Vaccination Exemption Request Form and follow the instructions listed on the form for submission requirements. Please note that exemption forms will not be accepted beyond the deadlines listed below. Additionally, please be aware that individuals who are granted an exemption from this vaccine requirement may be subject to additional public health measures (e.g., masking, testing) above and beyond what is required of vaccinated individuals. Submitting an Exemption Request is not a guarantee of approval. The Exemption Committee will review the request and follow up via email from studentaffairs@webster.edu letting students know their status.

Period of Initial Enrollment

Vaccination Compliance Deadline

Exemption Request Submission Deadline

Fall Semester (August Start)

Within 4 weeks of semester start

Semester Drop Date

Fall 2 Term (October Start)

Within 4 weeks of term start

Term Drop Date

Spring Semester (January Start)

Within 4 weeks of semester start

Semester Drop Date

Spring 2 Term (March Start)

Within 4 weeks of term start

Term Drop Date

Summer Session

Within 4 weeks of summer session start

Summer Session Drop Date

Click here to access the U.S Academic Calendar

Last updated December 2021: The university will continue to monitor the locations where Webster offers international programs and will allow study abroad to resume as conditions with COVID-19 permit. Beginning in Fall 2021, students participating in study abroad are required to receive the COVID-19 vaccine prior to the start of their programs.

For more information, contact the Office of Study Abroad (worldview@webster.edu or 314-968-6988) or visit the Study Abroad web site.

Students, staff and faculty will continue to access buildings with their ID cards. Faculty and staff have building access from 6 a.m. to 10 p.m., 7 days/week; student access is 8 a.m.-7 p.m., Monday to Friday. Housing & Residential Life will be in contact directly with on-campus residents about COVID-related expectations for resident students in the near future.

Any visitors to campus for business purposes must be pre-approved by the employee they are visiting and can meet their host at a building entrance. Other visitors should visit Public Safety for screening and access.

All members of the Webster University community and guests to campus are required to wear face masks and/or face coverings over their nose and mouth when inside campus buildings or Webster-operated facilities. Face masks/coverings may be removed when inside University facilities while participating in activities in which a face mask cannot practically be worn, such as eating and drinking in an on-campus dining facility. (Note: Eating and drinking is not allowed in classrooms.)

Employees and students at all U.S. and international locations still must follow guidelines set by their local public authorities. Please note that university guidance prevails, in the event that local public guidance does not require face masks/coverings.

When unvaccinated, keeping space between you and others is one of the best tools we can implement to avoid being exposed to the COVID-19 virus and slowing its spread. Since people can spread the virus before they know they are sick, it is important to stay away from others when possible, even if you have no symptoms. Put 6 feet of distance between yourself and people who don’t live in your household. Social distancing is important for everyone, especially to help protect people who are at higher risk of getting very sick.

COVID-19 Health Protocols for Students on the Webster University campus 

These recommendations are based on the most recent information obtained from the following resources: CDC, Missouri Department of Health and Senior Services, and St. Louis County Department of Public Health. This document has been created in collaboration with the Webster University Student Health Services Medical Director. Updated March 7th, 2022. 

Purpose: Webster University will implement protocols for the faculty, staff, and students in the management of a student who has been diagnosed with COVID-19. 

Policy Scope: This policy applies to all full-time and part-time students on the main campus of Webster University and can be adjusted by other campus locations throughout the Unites States pending local health department protocols. 

Policy Statement: All individuals attending the main campus that have been diagnosed with COVID-19, or suspected of having COVID-19 will be subject to isolation procedures as needed for the protection of the Webster community. 

Definitions 
Isolation is defined as: 

  • Process by which a person infected with the virus is required to stay away from people who are not infected. 
  • The amount of time required for isolation will vary depending on vaccination status, along with symptoms, and medical provider guidance. 

Case is defined as: 

  • A person diagnosed with the COVID-19 disease. 
  • Diagnosis obtained from a positive laboratory test result. 

Suspected case is defined as: 

  • A person exhibiting symptoms of COVID-19.
  • A person that was tested for COVID-19 and is waiting for the return of the laboratory testing results. 

Close contact is defined as:

  • A person who was within 6 feet of a case for a cumulative total of 15 minutes or more during a 24-hour period starting from 2 days before illness onset (or, for asymptomatic patients, 2 days prior to test specimen collection) until the time the patient is isolated. This can be defined as individual brief exposures added together over a 24- hour period (e.g., three 5-minute exposures over a 24 hour period for a total of 15 minutes). Note: Webster University is not responsible for contact tracing or notification of close contact individual(s). Identified cases should notify any close contacts of their status. 

Asymptomatic is defined as:

  • A person is a carrier for a disease or infection but does not experience symptoms of the disease or infection (e.g., a case has been diagnosed with COVID-19 and does not exhibit any of the symptoms of the disease). 

Symptoms of COVID -19 

  • The 3 most common symptoms are fever (100.4 F or 38 C) or higher, cough and shortness of breath. 
  • Other symptoms may include chills, fatigue, new or worsening muscle or body aches, new or worsening cough, sore throat, headache, new loss of sense of smell or taste, congestion or runny nose, nausea, vomiting, or diarrhea, or abdominal pain. 

Required Procedures for a Case or suspected Case of a Commuter Student 

  • The student will notify Student Health Services (SHS) of their status by phone 314-246-7422 or email health@webster.edu. 
  • The student should notify their private physician of their status. 
  • A student employee will contact their work supervisor. 
  • The student will be asked to leave the campus immediately. 
  • The student will be asked to remain in an area away from others if not able to leave campus immediately. 
  • The student is restricted from campus activities until completion of the isolation period as directed by the Student Health Services Department or the local health department. Please note: While awaiting guidance from Health Services, and out of an overabundance of caution, students should preliminarily isolate. 
  • The student should notify faculty for the day that they are awaiting Health Services guidance and will be absent from class until that guidance is received. 

Required Procedures for a Case or suspected Case of a Residential Student. 

  • The student will notify Housing Residential Life (HRL) of their status via the RA on call or the Housing Office (314-246-4663 or housing@webster.edu). In the event that the student cannot reach someone, they should contact Public Safety at 314-968-7430 to be connect with a Housing staff member. 
  • The student should notify their private physician of their status. 
  • Student employees will contact their on-campus work supervisor. 
  • Housing staff will coordinate with Health Services regarding the student’s situation. Please note: While awaiting guidance from Health Services, and out of an overabundance of caution, students should preliminarily isolate. 
  • The student should notify faculty for the day that they are awaiting Health Services guidance and will be absent from class until that guidance is received. 
  • In the event the resident student is isolated:            
    • If their home is within 35 miles of campus, they may be asked to return to their home for the quarantine or isolation period.
    • HRL will review isolation residential placement and adjust as needed.
    • HRL staff will post a sign on the door of the resident restricting entry into the room.
    • HRL will notify SHS, Dean of Students, Public Safety and Facilities.
    • HRL staff will coordinate food delivery to students from Sodexo.
    • SHS, Student Affairs and HRL staff will communicate with the student as needed. 

Case isolation Information 

  • The case is required to remain in isolation and will be discharged from isolation when authorized by either Student Health Services.
  • A case that has symptoms of COVID may be discharged from isolation based on ALL 3 criteria:
    • Must be fever-free without the use of fever reducing medications (ibuprofen, Tylenol, etc.) for 24 hours.
    • Symptoms of COVID-19 have improved.
    • It has been at least 5 days from the day the symptoms first appeared. 
  • Case that does not have symptoms (asymptomatic) may be discharged from isolation based on the following criteria:
    • Must remain in isolation for 5 days after the positive test date.
    • Remained asymptomatic during the isolation period. 
  • Student Health Services will communicate with the student regarding their return to campus activities. Note: Regardless of vaccination status, the CDC recommends taking precautions until day 10. Students who leave isolation on day 5 will be required to wear a face covering over their nose and mouth while on campus until day 10.
  • Please note that the above guidance applies regardless of vaccination status. 

Close Contact Information 

  • Webster University will not notify, monitor, or quarantine close contact individuals per CDC guidance. 
  • The CDC recommends that any individual identified as a close contact: 
    • Wear a well-fitted face covering around all others for 10 days after exposure.
    • Receive a COVID-19 test at day 5 after exposure.
    • If symptoms occur, notify Health Services and follow the protocol for a suspected case. 

Missouri or County of Testing Health Department Procedures 

The health department may contact the student if:

  • The health department receives notification of a positive test of a case from a testing site.
  • The health department initiates contact tracing:
    • A process by which the health department will reach out to the case and assist with the identification of possible close contacts within the community.
    • This may occur 24-48 hours or later after the case has been notified of the positive result.
    • The health department will direct the case to isolate and practice self-care monitoring procedures.
    • The health department will notify the close contacts and will direct the close contact to quarantine and practice self-care monitoring procedures.
    • The health department will provide information and medical resources for the case and close contact, if needed. 

 

For Students

If a vaccinated student becomes a close contact, no quarantine is required and the student is able to report to campus as normal. The student should receive a COVID-19 test on day 5 after exposure. While on campus, the student should wear a well-fitted face covering until 10 days after the close contact occurred. The student should monitor themselves for symptoms until 10 days after the close contact exposure. In the event of the appearance of symptoms, refer to the Student COVID-19 Protocols for information for suspected cases. 

If an unvaccinated student becomes a close contact, they should quarantine for 5 full days after exposure and receive a COVID-19 test on day 5. The student should wear a well fitted face covering until 10 days after the close contact exposure. The student should monitor themselves for symptoms until 10 days after the close contact. In the event of the appearance of symptoms, refer to the Student COVID-19 Protocols for information for suspected cases.

For Employees

If a vaccinated employee becomes a close contact, no quarantine is required and the employee shall report to work as normal. Employee shall adhere to the face covering guidelines and practice social distancing.

ARP, CRRSAA, and HEERF (CARES Act) Reporting

The Higher Education Emergency Relief Fund III (HEERF III) is authorized by the American Rescue Plan (ARP), Public Law 117-2, signed into law on March 11, 2021, providing $39.6 billion in support to institutions of higher education to serve students and ensure learning continues during the COVID-19 pandemic.

ARP funds are in addition to funds authorized by the Coronavirus Response and Relief Supplemental Appropriations Act, 2021 (CRRSAA), Public Law 116-260 and the Coronavirus Aid, Recovery, and Economic Security (CARES) Act, Public Law 116-136. Emergency funds available to institutions and their students under all emergency funds total $76.2 billion.

Additional information on the ARP Act can be found at https://www2.ed.gov/about/offices/list/ope/arp.html.

  1. Webster University signed and returned to the Department the Certification and Agreement on May 20, 2021.  The University intended to use no less than the $5,285,852 received under Section 2003 of the ARP to provide Emergency Financial Aid Grants to students.
  2. The University received $5,285,852 on May 20, 2021, from the Department pursuant to filing the annual report required for HEERF III.
  3. The total amount of Emergency Financial Aid Grants distributed to students under Section 2003(a)(1) of the ARP as of March 31, 2022, was $5,285,852.
  4. About 14,436 students were eligible to receive funds under Section 2003(a)(1) pursuant to the University’s Supplemental Grant Funds for Students under ARP Act/HEERF III.
  5. As of March 31, 2022, 2,288 students have received an Emergency Financial Aid Grant to students under Section 2003(a)(1) of the ARP.
  6. The University made every effort to contact all students regarding available funding and added a website devoted to the Emergency Financial Aid Grants.  Students must apply via an application found through the student portal ("Connections").  Student eligibility was informed, in part, by those who had submitted a 2021-22 FAFSA (for international students, FAFSA guidance did not apply).
  7. Guidance provided to students concerning HEERF emergency grants was posted at https://www.webster.edu/covid19/students.php.

The Higher Education Emergency Relief Fund III (HEERF III) is authorized by the American Rescue Plan (ARP), Public Law 117-2, signed into law on March 11, 2021, providing $39.6 billion in support to institutions of higher education to serve students and ensure learning continues during the COVID-19 pandemic.

ARP funds are in addition to funds authorized by the Coronavirus Response and Relief Supplemental Appropriations Act, 2021 (CRRSAA), Public Law 116-260 and the Coronavirus Aid, Recovery, and Economic Security (CARES) Act, Public Law 116-136. Emergency funds available to institutions and their students under all emergency funds total $76.2 billion.

Additional information on the ARP Act can be found at https://www2.ed.gov/about/offices/list/ope/arp.html.

  1. Webster University signed and returned to the Department the Certification and Agreement on May 20, 2021. The University intended to use no less than the $5,285,852 received under Section 2003 of the ARP to provide Emergency Financial Aid Grants to students.
  2. The University received $5,285,852 on May 20, 2021, from the Department pursuant to filing the annual report required for HEERF III.
  3. The total amount of Emergency Financial Aid Grants distributed to students under Section 2003(a)(1) of the ARP as of December 31, 2021, was $4,477,019.94.
  4. About 14,436 students were eligible to receive funds under Section 2003(a)(1) pursuant to the University’s Supplemental Grant Funds for Students under ARP Act/HEERF III.
  5. As of December 31, 2021, 2,288 students have received an Emergency Financial Aid Grant to students under Section 2003(a)(1) of the ARP.
  6. The University made every effort to contact all students regarding available funding and added a website devoted to the Emergency Financial Aid Grants. Students must apply via an application found through the student portal ("Connections") and eligible students are awarded based on their Estimated Family Contribution (EFC) as calculated on their 2021-2022 FAFSA.
  7. Guidance provided to students concerning HEERF emergency grants was posted at https://www.webster.edu/covid19/students.php.

The Higher Education Emergency Relief Fund III (HEERF III) is authorized by the American Rescue Plan (ARP), Public Law 117-2, signed into law on March 11, 2021, providing $39.6 billion in support to institutions of higher education to serve students and ensure learning continues during the COVID-19 pandemic.

ARP funds are in addition to funds authorized by the Coronavirus Response and Relief Supplemental Appropriations Act, 2021 (CRRSAA), Public Law 116-260 and the Coronavirus Aid, Recovery, and Economic Security (CARES) Act, Public Law 116-136. Emergency funds available to institutions and their students under all emergency funds total $76.2 billion.

Additional information on the ARP Act can be found at https://www2.ed.gov/about/offices/list/ope/arp.html.

  1. Webster University signed and returned to the Department the Certification and Agreement on May 20, 2021. The University intended to use no less than the $5,285,852 received under Section 2003 of the ARP to provide Emergency Financial Aid Grants to students.
  2. The University received $5,285,852 on May 20, 2021, from the Department pursuant to filing the annual report required for HEERF III.
  3. The total amount of Emergency Financial Aid Grants distributed to students under Section 2003(a)(1) of the ARP as of September 30, 2021, was $0. Applications were still under review by the University.
  4. About 14,436 students were eligible to receive funds under Section 2003(a)(1) pursuant to the University’s Supplemental Grant Funds for Students under ARP Act/HEERF III.
  5. As of September 30, 2021, no students have received an Emergency Financial Aid Grant to students under Section 2003(a)(1) of the ARP. Applications were still under review by the University.
  6. The University made every effort to contact all students regarding available funding and added a website devoted to the Emergency Financial Aid Grants. Students must apply via an application found through the student portal ("Connections") and eligible students are awarded based on their Estimated Family Contribution (EFC) as calculated on their 2021-2022 FAFSA.
  7. Guidance provided to students concerning HEERF emergency grants was posted at https://www.webster.edu/covid19/students.php.

Eligible Webster University students experiencing a short-term financial need caused by the coronavirus (COVID-19) are now able to log into their Connections Account and complete an application for consideration of an emergency student grant from the CARES Act Higher Education Emergency Relief III Fund. These emergency funds can pay for expenses such as food, housing, course materials, technology, health care and childcare.

Applications for these funds must be submitted by 11:59 p.m. CST, Friday, Sept. 17, 2021.

The Coronavirus Response and Relief Supplemental Appropriations Act 2021 (CRRSAA) authorized the Higher Education Emergency Relief Fund II (HEERF II) on Dec. 27, 2020.

Webster University received an award letter notifying them of funds available through the CRRSAA on January 17, 2021.

The University intended to use no less than the $1,758,529 received under Section 314(c)(3) of the CRRSAA to provide Emergency Financial Aid Grants to students.

The University received $1,758,529 on February 2, 2021, from the Department pursuant to filing the annual report required for HEERF.

The total amount of Emergency Financial Aid Grants distributed to students under Section 314(c)(3) of the CRRSAA as of April 30, 2021, was $1,758,529.

3,852 students enrolled in the 2020-2021 Spring semester filed a FAFSA and were eligible to participate in programs under Section 484 in Title IV of the Higher Education Act of 1965 and thus eligible to receive Emergency Financial Aid Grants to students under 314(c)(3) of the CRRSAA.

As of April 30, 2021, 1,888 students have received an Emergency Financial Aid Grant to students under Section 314(c)(3) of the CRRSAA.

The University made every effort to contact all students regarding available funding and added a website devoted to the Emergency Financial Aid Grants. Students must apply via an application found through the student portal ("Connections") and eligible students are awarded based on their Estimated Family Contribution (EFC) as calculated on their 2020-2021 FAFSA.

The Coronavirus Response and Relief Supplemental Appropriations Act 2021 (CRRSAA) authorized the Higher Education Emergency Relief Fund II (HEERF II) on Dec. 27, 2020.

Webster University received an award letter notifying them of funds available through the CRRSAA on January 17, 2021.

The University intends to use no less than the $1,758,529 received under Section 314(c)(3) of the CRRSAA to provide Emergency Financial Aid Grants to students.

The University received $1,758,529 on February 2, 2021, from the Department pursuant to filing the annual report required for HEERF.

The total amount of Emergency Financial Aid Grants distributed to students under Section 314(c)(3) of the CRRSAA as of March 31, 2021, is $752,500.

3,852 students enrolled in the 2020-2021 Spring semester filed a FAFSA and were eligible to participate in programs under Section 484 in Title IV of the Higher Education Act of 1965 and thus eligible to receive Emergency Financial Aid Grants to students under 314(c)(3) of the CRRSAA.

As of March 31, 2021, 982 students have received an Emergency Financial Aid Grant to students under Section 314(c)(3) of the CRRSAA.

The University made every effort to contact all students regarding available funding and added a website devoted to the Emergency Financial Aid Grants. Students must apply via an application found through the student portal ("Connections") and eligible students are awarded based on their Estimated Family Contribution (EFC) as calculated on their 2020-2021 FAFSA.

The Federal CARES Act Higher Education Emergency Relief Fund (HEERF), passed into law in March 2020, provided funds to colleges and universities to distribute for emergency student grants due to the pandemic. Webster University provided an application process for eligible students to receive assistance through a one-time emergency grant in 2020.

Required reporting on Webster's disbursement of CARES Act funds and an archive of key communications about this program can be found here.

Required reports on the Institutional Portion for HEERF I, II, and III can be found here:

July 2, 2021: Quarterly Budget and Expenditure Reporting for HEERF I, II, and III (a)(1) Institutional Portion, (a)(2), and (a)(3)

Sept. 30, 2020 quarterly report

CARES Act '30-Day Fund Report' - May 20, 2020

Each institution applying for HEERF funds was directed to comply with Section 18004(e) of the CARES Act and submit an initial report (the “30-day Fund Report”) to the Secretary thirty (30) days from the date of the institution’s Certification and Agreement to the Department. The '30-Day Fund Report' information that was posted on May 20, 2020, follows:

Webster University signed and returned to the Department the Certification and Agreement on April 9, 2020. The University intends to use no less than 50 percent of the funds received under Section 18004(a)(1) of the CARES Act to provide Emergency Financial Aid Grants to students.

The University received $1,758,529 on April 21, 2020, from the Department pursuant to the institution’s Certification and Agreement [for] Emergency Financial Aid Grants to Students.

The total amount of Emergency Financial Aid Grants distributed to students under Section 18004(a)(1) of the CARES Act as of May 20, 2020, is $928,000.

4,548 students enrolled in the 2019-2020 Spring semester filed a FAFSA and were eligible to participate in programs under Section 484 in Title IV of the Higher Education Act of 1965 and thus eligible to receive Emergency Financial Aid Grants to students under Section 18004(a)(1) of the CARES Act.

As of May 20, 2020, 1,266 students have received an Emergency Financial Aid Grant to students under Section 18004(a)(1) of the CARES Act.

The University made every effort to contact all students regarding available funding and added a website devoted to the Emergency Financial Aid Grants at https://www.legacy.webster.edu/covid19/cares-act.html. Students must apply via an application found through the student portal ("Connections") and eligible students are awarded based on their Estimated Family Contribution (EFC) as calculated on their 2019-2020 FAFSA.

Note: The following information is retained for recording purposes. The HEERF II application period ended on April 15, 2021.

The federal government in early 2021 enacted the Coronavirus Response and Relief Supplemental Appropriations Act (CRRSAA), which authorized the Higher Education Emergency Relief Fund II (HEERF II). HEERF II provides money that colleges and universities can distribute as emergency grants to students for specific expenses that are a direct result of the disruption of campus operations due to COVID-19. Webster University was awarded $5.9 million in relief assistance under the HEERF II, of which $1,758,529 is required to be disbursed to eligible Webster University students, ensuring learning continues during the COVID-19 pandemic for those eligible students.

Webster University degree-seeking students who are currently enrolled in Spring 2021 are eligible to apply. Students must have previously filed a Free Application for Federal Student Aid (FAFSA) with Webster University’s Office of Financial Aid by March 1, 2021. Students should log into Connections to see more information and to access the application. Note: The original HEERF II application deadline of March 31 was extended to April 15, 2021.