Facility Reservations

The University Center offers several spaces for meetings and events. Please determine which space is best for your organization and make a reservation. Prior to placing a reservation with the University Center, you are required to read the Rental Contract.

University Center

Reserve Your Space

Virtual Calendar and Reservation Requests

For your convenience, we offer a virtual calendar by which you can check University Center room availability and request reservations. In order to submit a request through the virtual calendar, you will need a virtualems username and password. For those representing Webster University campus departments and student organizations, you can request a personal login by e-mailing ucreserve@webster.edu with your name, email address, phone number, and student organization/campus department. Once you are using the virtual calendar for your reservation requests, you have the ability to request changes to times, resources, set-ups or cancellations by logging in with your unique name and password. For questions, please contact the Information Desk at (314) 246-7105.

Instructions for Requesting a Room on the Virtual Calendar
How-To Guide for Requesting Rooms using the Virtual EMS Calendar

Online Request Form
In the past, University Center reservation requests were accepted through an online form.  If you prefer not to set up a Virtual EMS account and would like to use this form instead, this form is available here: Student Organization and Campus Department Reservation Request Form.

The University Center offers flexible and convenient spaces for various types of meetings and events. Prior to placing a reservation with the University Center, you are required to read the private groups or organizations rental contract listed below:

External Group / Private Rentals Contract

Rental Rates:

Space Corporate Rate Non-Profit Rate Current Webster Student, Faculty, Staff Rate
Sunnen Lounge $100 per hour $75 per hour $50 per hour
Presentation Room $50 per hour $35 per hour $25 per hour
Conference Room $50 per hour $35 per hour $25 per hour
Commons $75 per hour or $100 flat rate per day when paired with Sunnen $55 per hour or $75 flat rate per day when paired with Sunnen $37.50 per hour or $50 flat rate per day when paired with Sunnen
Grant Gym $175 per hour $130 per hour $87.50 per hour
Athletics Lobby $75 per hour or $100 flat rate per day when paired with Gym $55 per hour or $75 flat rate per day when paired with Gym $37.50 per hour or $50 flat rate per day when paired with Gym
Vendor Information Table $115 per day $90 per day $57.50 per day
  • Capacity is based on room setups that do not include the use of tables.
  • Any non-athletic events in the gym require the floor cover, which includes a fee of $75/use.
  • Audio Visual equipment (laptop, data projector, microphone, etc.) is available. Contact the Information Center at (314) 246-7105 for details.

Room Availability:

You have three options by which you can determine if a room is available on your preferred date and time:

  • We offer a virtual calendar by which you can check University Center room availability.  You will not be able to submit a request on this site as that is limited to Webster University student organizations and campus departments, but you will be able to view the calendar for your preferred dates.
  • You can call the University Center Information Desk at 314-246-7105 and speak with the Student Building Manager about available dates and times.
  • You can email your full contact information and event details to ucreserve@webster.edu to determine available dates and times and to request a reservation.

Submit an External Group / Private Rental Request:

 

Sunnen Lounge

Capacity 120 in a chairs-only set-up / 88 in pod-style / 50 in classroom-style
Location Upper Level
Availability Mon - Thurs 8:00am - 10:30pm
Fri 8:00am - 8:00pm
Sat-Sun  CLOSED
Details Variety of set-ups available; has projection screen and baby grand piano.

 


Presentation Room

Capacity 40 in chairs-only set-up / 20 in classroom-style
Location Upper Level
Availability Mon - Thurs 8:00am - 10:30pm
Fri 8:00am - 8:00pm
Sat-Sun CLOSED
Details Has a VCR/Blu-Ray unit, a projection screen, built-in projector, and a dry erase marker board.

 


Conference Room

Capacity 17
Location Upper Level
Availability Mon - Thurs 8:00am - 10:30pm
Fri 8:00am - 8:00pm
Sat-Sun CLOSED
Details Has a built-in flat-screen TV with bluray and laptop connections; also has a dry erase marker board.

 


University Center Commons

Capacity  300 standing room
Location Upper Level
Availability Mon - Thurs 8:00am - 10:30pm
Fri 8:00am - 8:00pm
Sat-Sun CLOSED
Details Long, narrow multi-use area on the upper level that features a hanging display of flags from each of the home countries of Webster's international population.

 


Grant Gymnasium

Capacity 800-1350
Location Lower Level
Availability Mon - Thurs 6:00am - 10:30pm
Fri 6:00am - 8:00pm
Sat - Sun 9:00am - 5:00pm
Details The 96' x 120' gymnasium has six regulation height basketball hoops and can be set up for two volleyball or two basketball courts. Bleacher use is available as well as seats on the floor. Furniture is not available from the University for rentals.  Non-Athletic Events require the floor cover, which includes a fee for use.

 


Swimming Pool

Capacity 135
Location Lower Level
Availability Mon - Thur  6:00am - 9:00pm
Fri  6:00am - 8:00pm
Sat - Sun 9:00am - 5:00pm
Details 25-yard, six lane, indoor pool designed for recreational and lap swimming.