Moving In and Out Information

Move-In dates will be scheduled by floor and building that students are moving into. Please see below for the move-in schedule. Students will also schedule a time for their move-in utilizing the sign-up link provided in their housing assignment email (to be received mid to late June). 

Tuesday, Aug. 16: Move-In will occur between 9 a.m. and 5 p.m., by appointment only, for residents of the 4th and 3rd floors of East, West and Maria Halls. 

Suggested arrival times

• • 4th Floor Residents: 9 a.m. - 1 p.m.
  • 3rd Floor Residents:  1 - 5 p.m.

Wednesday, Aug. 17: Move-In will occur between 9 a.m. and 5 p.m., by appointment only, for residents of the 2nd and 1st floors East, West and Maria Halls, as well as Glen Park Apartments.

Suggested arrival times

• • 2nd Floor Residents: 9 a.m. - 1 p.m.
  • 1st Floor Residents: 1 - 5 p.m.
  • Glen Park: Residents in this area may schedule for any available spot between 9 a.m. and 5 p.m. We recommend coordinating arrival times with any apartment mates to prevent congestion in the apartment during the move-in process.

Thursday, Aug. 18: Move-In will occur between 9 a.m. and 5 p.m., by appointment only, for residents of Webster Village Apartments buildings 1, 3, and 5, as well as Big Bend Apartments.

• Residents in these areas may schedule for any available spot between 9 a.m. and 5 p.m.. We recommend coordinating arrival times with any apartment mates to prevent congestion in the apartment during the move-in process.

Friday, Aug. 19: Move-In will occur between 9 a.m. and 5 p.m., by appointment only, for residents of Webster Village Apartments buildings 2, 4 and 6.

• Residents in these areas may schedule for any available spot between 9 a.m. and 5 p.m. We recommend coordinating arrival times with any apartment mates to prevent congestion in the apartment during the move-in process.

We'll send out more information related to move-in with your housing assignment in the summer months. Questions? Contact housing@webster.edu or 314-246-4663 - we cannot wait to welcome you to campus!

Please note that all housing areas remain open during these break periods. Students should not anticipate needing to move-out during these times.

Dining Services will also operate on a limited basis for meal plan holders.

If you are a resident in the residence halls and need housing during winter break, please contact Rachael Amick, Director of Housing and Residential Life.

Housing Assignments for Spring 2023 will be sent out in late November/early December 2022. They will be sent to your Webster and application email addresses. If you have not received your housing assignment, or if you have questions related to housing, please contact the Residential Life Office at 314-246-4663 or housing@webster.edu.

Move-In Dates

All New Residents assigned: Saturday, Jan. 14, 2023 - starting at 10 a.m. Move-in for new residents will occur from 10 a.m. to 2 p.m. via the Housing Office in West Hall (240 Edgar Road, St. Louis, MO 63119). After this period, there will be instructions posted on the Housing Office door for newly arriving students to receive assistance with check-in.

All Returning Residents from Fall 2022: Saturday, Jan. 14, 2023 - starting at 9 a.m. You do not need to check-in with staff. Welcome Back!

In extenuating circumstances, a student can request an early move-in by submitting an Early Move In Request Form (available November 2022). Requests will be evaluated, and if approved, notification about the early arrival policy will be sent to the student by Dec. 16, 2022. There is an early arrival fee of $25 a day unless waived by Webster University. Please submit your request by Dec. 13, 2022. Requests received after this date will be subject to a late request fee, and may not be evaluated due to the University holiday closure.

*All Graduating Undergraduate Residents and All Graduate Students MUST request an extension. If an extension request is NOT submitted, you must move-out on Friday, May 13, 2022 at 5 p.m. CDT. No exceptions.

Requesting Extensions Past Move-Out Date
If you need an extension past the move-out deadline, go to this form; here you will list the reason an extension is needed and the date upon which you are requesting to move out. This request must be submitted prior to Friday, April 22, 2022 at noon. Not all requests will be granted. You will receive an email by May 2, 2022, informing you if your extension has been granted. There is a daily fee of $25 for staying past the move-out date. All Undergraduate graduating or Graduate students, you MUST complete this form and will not be subject to extension fees within the approved extension time frames.

• If you are aware of maintenance issues, turn in a work order for your space as soon as possible. We prefer to receive these work orders before you move out so that maintenance can begin fixing the issues.
• Arrange for transportation/storage of personal items within 24 hours of your last final.
• Express Check-Out: To do this option, you will complete an Express Check-Out Packet. You should be completely moved out of your space and ready to turn in your keys when you go to complete the Express Check-Out Packet. These packets will be available in the West Hall Main Housing Office. By selecting this option, you forfeit your right to appeal any damage charges issued by a professional staff member.
• RA Check-Out: To do this option, you will sign up for a check-out time with your RA. When your check-out time arrives, your RA will assess your space on the unit condition report, have you complete some paperwork, and accept the keys to your room. Please note that all final damage assessments will be done by a professional staff member.
• WVA Residents: If you have rented a cable box, turn it into the Office of Housing and Residential Life. This should include Cable Box, Remote, Power Brick and Cord, S Video Cable and 2 connectors - 1 small and 1 large.
• If you rented a LOFT KIT, make sure all pieces are in your room at move out. This includes 2 End pieces, 1 connector bar, 2 C-Brackets and 4 Pegs. Bags for hardware are available in the Office of Housing and Residential Life.
• After removing your personal items, you are responsible for cleaning bathrooms, bedroom, furniture, and blinds, in addition to removing all trash to the dumpsters located in the parking lot. The last one leaving the room should close windows and blinds, turn off the lights, and close and lock door.
• HAVE A SAFE AND FUN SUMMER!!!

After you have checked out, your room condition will be documented by a Resident Assistant for the community. The room condition will be reported to the Community Director, who will finalize any and all assessed damages. Damages will be billed to your student account following your check-out. For check-outs at the end of the spring semester, these will be posted on or after June 1.

To appeal any damage charges, you need to provide a written statement describing why you should not be responsible for the damages. All appeals must be done in writing to your Community Director - this individual is the only person who can make decisions related to damage appeals.

All appeals must be received no later than one month (30 days) following notice being provided of the damage charges. For Spring 2022 check-outs, this date is June 24, 2022. You should receive a decision on your appeal within 20 days. For check-outs at the end of the spring semester, you will receive a decision by July 14, 2022.

If you are moving out prior to the end of the term or semester before the end of the academic year, you must complete the Request for Termination Application. If your request is granted, you will receive an email from Housing and Residential Life with instructions on picking up your check-out packet and turning in your keys. Please be aware that you are responsible for cleaning your room or apartment prior to move-out. A professional staff member will assess your room after you have moved out for damages or cleaning charges. Additionally, terminating your contract may result in additional termination fees.

Please be aware that you are responsible for cleaning your room or apartment prior to move-out. A professional staff member will assess your room after you have moved out for damages or cleaning charges. If you are not returning to campus housing, your $150 security deposit will be credited toward your student account, minus any charges due to damages or cleaning, within two months. If you do not check-out at your designated checkout time, or if you fail to meet the check-out requirements in any way, you will be assessed a $50 improper checkout charge. Please review the Check-Out Information above for more specifics.

The main housing option for the summer is the Webster Village Apartments. If you would like to live on campus in the summer, please fill out the Summer Housing Application (available after spring break in March) through the Housing Portal. You can find Summer housing rates and additional information in the Housing Options section.

If you are not a student and interested in summer housing at Webster University, please contact the Housing office at 314-246-4663 or housing@webster.edu.

It's important to talk to your roommate/suitemates before you move in to discuss what each of you will be bringing. There's a limited amount of space in your room, and you don't want to fill it with two of everything!

Review the following "What to Bring" lists to help you while you pack:

• Residence Halls (West, East and Maria Halls): What to Bring List
• Webster Village Apartments: What to Bring List
• Off-Campus Apartments (Glen Park and Big Bend Apartments): What to Bring List

Check out our tours of the residence hall areas to help you plan the items that you want to bring! 

• West Hall Tour
• Maria Hall Tour
• East Hall Tour